Absa CRES Projects Coordinator Job Vacancies Kenya

  • Published date: May 13, 2021
  • Category: Project & Product Management
    • Location: Nairobi, Nairobi
  • Jop type:
  • Salary: Ksh Not mentioned
  • Company name: Jobs in Kenya

Job Description




Bring your possibility to life! Define your career with us


With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.


Job Summary



  • The purpose for this role is to have a dedicated resource with the appropriate technical skills and knowledge to support the CRES Project Manager in project coordination, management and implementation within the set project governance and budget control standards.

  • To follow and apply Absa Bank Kenya PLC project practices, standards and methodologies as defined from time to time in the delivery of projects.


Job Description


Main Accountabilities:


Management of the project budgets


Time split: 15%


Outputs:



  • Prepare budget/ financial reports and controls expenditures in accordance with budget allocations

  • Manage and reconcile the project budget

  • Maintain and update project costs and invoice trackers

  • Verify project invoices and payments

  • Prepare contract change orders and monitors their execution


Information Management and Reporting


Time split: 15%


Outputs:



  • Monitor and report on all phases of planning and construction to ensure that implementation and prescribed activities are carried out in accordance with specified business objectives. 

  • Ensure effective, timely written and oral communication with consultants and internal customers during all phases of design and construction.

  • Maintain and update the Master project filing library and documentation using correct standards

  • Maintain and update the Master projects update tracker regularly, produce reports to identify the status of the project in terms of milestones, key achievements and key risks.

  • Updating projects RAIDs logs

  • Document, distribute and file all official project meeting


Project Management


Time split: 50%


Outputs:



  • Provide daily and immediate oversight for the execution of assigned project or small enhancements

  • Coordinate with Project Manager to facilitate rational facility project planning, budgeting, and scheduling.

  • Coordinate projects or small enhancements between the users and suppliers ensuring procedures and materials comply with specifications; observe work in progress to gauge timeliness, conformance with requirements, and acceptable workmanship.

  • Prepare planning documents for initiation of projects to gain approval

  • Coordinate with sourcing and the users to develop recommendations for selection of professional services.

  • Conduct pre-construction conceptual and design meetings (Discovery of Works), prepare designs, bills of quantities/ Scope of Works and tender documentations

  • Reviews bids, recommend and prepare construction contracts and monitors their execution and distribution.

  • Receive pay requests from professional consultants and contractors and verifies for payment.

  • Monitors and facilitates resolution of construction contract disputes and claims. 

  • Coordinate with facility occupants and assists the move-in to new facilities. 

  • Assists in development, implementation and maintenance of new and existing standards of practice for project management activities

  • Supervise and train facility employees and contractors as needed

  • Performs other job-related duties as assigned.


Controls


Time split: 20%


Outputs:



  • Manage all activities and duties in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Absa Policies and Policy Standards.

  • Follow agreed controls for resource, schedule and quality requirements.

  • Project and identify areas of risk, concern and issue management procedures, making recommendations as appropriate.

  • Review designs, plans, contract and other specifications for compliance with appropriate building codes and project requirements.

  • Understand and manage risks and risk events (incidents) relevant to the role

  • Ensure that each Risk, Issue and dependency Log is updated and maintained and that the associated mitigating actions are being tracked

  • Escalate matters outside SLA to the Project  Manager where appropriate


Technical Skills:



  • Knowledge of facilities planning and construction management processes and procedures. 

  • Knowledge of status of costs of new construction, escalation factors, and market trends.

  • Knowledge of building codes and standards of practice.

  • Knowledge of laws governing construction contracts and contracting. 

  • Knowledge of construction materials and methods.

  • Knowledge of supervisory practices and principles.

  • Skills in both verbal and written communications.


Competencies:



  • Drive for results

  • Technical skills/knowledge

  • Planning and Organizing

  • Team player

  • Quality, High Standards and Controls


Knowledge, Expertise and Experience


Essential



  • Some construction management, engineering  or project management experience

  • Some experience of managing activity across the whole of a project lifecycle, using current technology, structured methods and a quality process

  • Ability to effectively work within a team

  • Understanding of the ARO Project  governance and policy framework


Preferred



  • Some experience of appropriate Project /programme management software e.g. MS Project Online.

  • Some experience using appropriate architectural drawing tools e.g. ArchiCAD, autoCAD.

  • Understanding of Project Management techniques E.g. Prince II, PMP etc.


Education


Further Education and Training Certificate (FETC): Business, Commerce and Management Studies (Required)








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