Job Description

Administrative Assistant Job, Current Administration Jobs In Kenya, 

JOB TITLE : ADMINISTRATIVE ASSISTANT

DEPARTMENT : ADMINISTRATION

WORK STATION  :  KILIFI  HQ

REPORTING TO      : GENERAL MANAGERS

TERMS : PERMANENT

POSTING DATE : 10-09-2020

CLOSING DATE   : 21-09-2020

 The role shall be responsible for running and coordinating  the day-to-day administrative duties of the Senior Management Team Wing of Imarika Sacco Society. The jobholder shall act as Personal Assistant to the General Managers and handle their day-to-day diary.

Responsibilities

• Answering and directing phone calls from and to relevant staff


• Scheduling meetings and appointments


• Taking notes and minutes in meetings


• Ordering, taking stock and managing usage of office supplies for the section she is responsible


• Being a point of contact for a range of staff and external stakeholders


• Preparing documents for meetings and business


• Processing and directing mail and incoming packages or


• Receiving and directing visitors and new staff within the


• Writing and issuing emails to teams, departments and other stakeholders on behalf of the senior staff she is assigned


• Researching and booking travel arrangements for staff members


• Finding ways to improve administrative processes


• Keeping diary for the general managers


• In charge of office keys for GMs wing


• Maintaining relevant office files for the Gms


• Providing of secretarial services

Qualifications 

• Certificate/Diploma in Business Administration/Human  resource administration or any administration related course with special emphasis on Office


• Proficiency in MS Office, with exceptional knowledge of Excel, Word and PowerPoint.

Competencies and Skills for Administrative Assistant

• Organization skills,


• Communication skills


• Capacity to manage several tasks or requests


• Soft skills such as being professional


• exceptional with time management


• Office etiquette and


• Excellent Interpersonal skills

How to Apply

Qualified applicants to apply enclosing copies of CV, certificates and other testimonials to:

HUMAN RESOURCE MANAGER

Imarika SACCO Ltd

P.o. Box 712-80108 KILIFI.

Hard copy Cvs and other testimonials to reach us by 21st September, 2020.

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