Job Description

Administrative Assistant Jobs vacancy in Nairobi Kenya 2019

Career Employment Administrative Assistant Nairobi Kenya June 2019 

Position: Administrative Assistant

Salary: gross pay Kes 25,000 per month

Location: Nairobi

On behalf of our client we seek to recruit an Administrative Assistant who has good communication skills, vibrant and good client management skills.

Duties & Responsibilities

The Administrative Assistant will be responsible for the below duties:

• Office organization and administration.


• Documentation-Assisting in storing, organizing & filling of Accounts payable files.


• Responding to mails and acting appropriately.


• Maintaining front office area.


• Assisting in arranging for meeting facilities e.g. Planning client/vendor and staff meetings.


• Handling all incoming calls and routing elsewhere as needed.


• Record management for all clients’ records and their requirements.


• Arranging for airport transfers and collections.


• Organizing and assisting with international travel arrangements for all staff e.g. facilitating transport logistics, visa requirements and application, and other travel needs.


• Administering outgoing domestic & international documents and parcels courier through courier and tracking


• Ensuring company registrations & Licenses with various statutory and regulatory bodies e.g. county


• Preparing tea for staff and/clients in the absence of the Office assistant.


• Compiling office shopping lists and forwarding them for approval.


• Photocopying, scanning, laminating and binding of documents as requested.


• Receiving of office supplies, counterchecking & signing delivery notes.


• Any other duties assigned.

Requirements:

• At least 3 years of experience working as an Administrative Assistant.


• Knowledge of office management systems and procedures.


• Minimum Educational Qualification: Diploma or equivalent; college degree preferred.


• Excellent time management skills and ability to multi-task and prioritize work


• Proficient in MS Office.


• Excellent written and verbal communication skills.


• Strong organizational and planning skills.


• Should be a good Team Player.


• Should be proactive and have a positive attitude towards work and creation of a positive experience for others.

How to Apply

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Administrative Assistant /Receptionist) to career@excelwiseconsultants.co.ke on or before, 20th June,2019.

Kindly indicate current/last salary on your CV.

N.B: We do not charge any fee for receiving your CV or for interviewing.

Only shortlisted candidates will be contacted.

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