Administrative Assistant – Kiboko Research Station at ICRAF
- Published date: October 30, 2023
- Category: Administrative & Office
-
- Location: Nairobi, Nairobi
- Jop type:
- Salary: Ksh Not mentioned
- Company name: Jobs in Kenya
Job Description
Overview
Serving as the principal liaison between the Kiboko Research Station team and CIMMYT-Kenya administrative team in Nairobi, the Administrative Assistant will work closely with the Research Station Manager, CIMMYT scientists and research assistants to effectively implement administrative aspects of research station operations to facilitate smooth execution of CIMMT’s activities at the Kiboko Research Station.
Duties and responsibilities
Human resources administration.
- Maintain systematic filing system for personnel and HR records of casual workers engaged at the Kiboko Research Station.
- Coordinate engagement of casual workers as per the needs of scientists and technicians operating at Kiboko Research Station.
- Ensure compliance with relevant HR policies and procedures, including occupational health and safety guidelines.
- Maintain daily registers of casual workers and support the payroll process for casual workers.
Procurement and warehouse management
- Coordinate timely procurement of goods and services as required for smooth operation of the research station, and in strict compliance with CIMMYT policies and procedures. · Diligently manage warehouse inventory in full compliance with established procedures and best practices.
- Ensure proper recordkeeping of all inventory deposits, withdrawals, and disposals.
Finance and accounting.
- Manage and account for use of petty cash fund.
- Coordinate with Finance Manager – Kenya and respective scientists / budget-holders to ensure proper accounting for usage of warehoused inventory and fuel supply.
- Support administration of all assets located at the Kiboko Research Station.
- Support the Research Station Manager to identify, prioritize, and implement ideas to improve operational efficiency and cost reduction.
- Facilitate timely processing of utility bills.
Event management.
- Assist in organizing meetings and training events at the Kiboko Research Station, and record the minutes of the meetings, as appropriate.
Education, knowledge and experience
- Bachelor’s degree in business administration or related field.
- At least 3 years’ experience in a demanding office setup.
- Experience in farm operations highly desirable.
Method of Application
Related jobs
-
National Risk Data and Project Expert - Seychelles at United Nations Office for Disaster Risk ReductJobs in Kenya
Duties and Responsibilities: The consultant will work in close collaboration with the national DRR authority – the DRMD to enhance the collection, management and governance and application of disaster loss data. He/She will also support the nat...
-
Communications Traffic Officer at Busara CenterJobs in Kenya
About the Role: The role holder, internally referred to as the Voice and Impact Officer, supports the Voice and Impact (V&I) function of Busara by informing decision-making on V&I activities planning and execution and maintaining the Busara w...
-
Principal Biostatistician, FSP (Client-Dedicated) at Thermo Fisher ScientificJobs in Kenya
We are looking for Principal Biostatisticians who implement diverse statistical tasks supporting the clinical development programs. The tasks mainly focus on handling the statistical activities performed by the biometrics CRO and on guarantying by me...