Administrative Assistant – WOAH Sub-Regional Representative at World Organisation for Animal Health
- Published date: October 18, 2023
- Category: Administrative & Office
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- Location: Nairobi, Nairobi
- Jop type:
- Salary: Ksh Not mentioned
- Company name: Jobs in Kenya
Job Description
Job purpose
- The position supports the WOAH Sub-Regional Representation for Eastern Africa for office administration, maintenance, and logistics for regional meetings and training courses.
Missions and activities
- Under the direct supervision of the Sub-Regional Representative for Eastern Africa, implement agreed and approved activities, in conformity with the administrative and financial procedures of WOAH.
- Provide administrative support to the Sub-Regional Representative (secretarial services);
- Ensure the regular maintenance and prompt repair of office equipment and office vehicles, including vehicle logbooks and monitoring of mileage;
- Ensure the proper archiving of documents and management of the office library;
- Draft all necessary administration management correspondence and be responsible for follow-up, including human resources-related tasks;
- Conduct minute-taking and drafting of reports of staff meetings;
Qualifications and Experience
- Diploma OR Bachelor Degree in Administration, Management, Office Management or related fields;
- Two or more years’ relevant work experience;
- Experience working in or with inter-governmental, regional and/or international organisations.
Requirements:
Technical skills:
- Excellent command of the usual electronic communication and IT tools, including (but not limited to) word processing, mail merging, spreadsheets, video-conferencing (Zoom, Teams, Webex), e-mail, and internet clients, including One Drive and Share-Point applications, as well as editing of online forms (SmartSheet and Microsoft Forms);
- Experience or knowledge of tasks related to office management, secretarial tasks, records management, procurement and supply chain management;
- Understanding of procurement processes;Understanding and experience of facilities management, correspondence handling;
- Experience in drafting official communication;
- Experience in preparing reports and summaries, presenting information allowing easy analysis and understanding;
- Experience in organising events, liaising with various support functions and stakeholders.
Method of Application
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