Job Description

Job Description/Requirements

In pursuit of its mission to provide excellent University education, training and research through integrating science, technology and innovation into quality programmes to suit the needs of a dynamic world, Masinde Muliro University of Science & Technology invites applications from suitably qualified candidates for the following vacant positions.

8. Assistant Registrar (Grants Officer) Grade XII

Job Description
Reporting to the Registrar, Planning, Research & Innovation, the Assistant Registrar (Grants Officer) will;
• Maintain a comprehensive internal control on grant and financial management system, subcontracts and audit requirements;
• Conduct research on grants available to the University;
• Oversee process of grant proposal writing;
• Maintain financial records of all grants won by the University;
• Provide timely response to donor request related to local grants agreements, budgets and spending;
• Liaise with all Grantees on the implementation of the Grant Agreements and ensure that the agreements are fully understood and implemented;
• Conduct close monitoring of the Grantee performance, validating of the accountabilities, analyzing results versus targets and engage Grantees;
• Provide guidance and support to the Grantees to ensure that the submitted requests are in line with requirements as indicated in the Grant Agreements;
• Ensure the administrative processes are in place and followed, when preparing requests for payment to the Grantees. All requests submitted to finance need to have full documentation and have the correct information;
• Develop and maintain a database of all requests and payments, to allow management of the Grant Management Unit activities;
• Undertake monitoring and evaluation activities for grants.

Job Specification
Applicant must possess Master Degree in Public Affairs, Communications, English, Journalism, Education or a related field, Six (6) years working experience, three (3) of which as Grants Officer Grade XI, OR. Bachelor’s Degree in relevant field with twelve (12) years working experience, three (3) of which as Grants Officer Grade XI. Must be registered and in good standing with the relevant professional body (where applicable), Must have training in grants management, Demonstrated experience writing grant proposals and reports to both government and private funding sources. Experience in coordinating grant development teams. Experience in researching and identifying funding sources and requirements. Experience in interpreting requests for proposals, reporting cycles and funding guidelines. Experience in developing and monitoring budgets. Computer proficiency, Fulfil the requirements of Chapter 6 of the Constitution of Kenya 2010

Tenure of Service
The appointment in the positions of Director, Corporate Communication & Marketing, Manager ICT and Manager MMUST Enterprises shall be on a three (3) year contract term renewable once subject to satisfactory performance as appraised by the respective supervisor. The position of Senior Procurement Officer, Senior Estates Officer, Public Relation & Protocol Officer and Assistant Registrars shall be on Permanent & Pensionable upon satisfactory completion of six (6) months probation period and subject to satisfactory performance as appraised by the respective supervisor.

How to apply
• Applications should be accompanied by a detailed Curriculum Vitae and certified copies of relevant academic and professional certificates, National Identity Card or Passport, testimonials, e-mail addresses and telephone contacts and any other relevant supporting documents.
• Only successful Candidates shall be required to submit valid clearances from the following bodies;
1. Kenya Revenue Authority
2. Higher Education Loans Board
3. Ethics and Anti-Corruption Commission
4. Directorate of Criminal Investigation (Certificate of Good Conduct)
5. Registered Credit Reference Bureau
• They should also provide names, telephone numbers and contact addresses of three (3) referees.
• Applicants should request their referees to submit their confidential reports to the undersigned to be received on or before 15th June, 2022.
• Ten (10) copies of the application should be sent via registered mail or courier marked with the reference number on the left hand corner of the envelope to the under-signed. A ONE PDF running document of the application to be sent to recruitmentmay2022@mmust.ac.ke. Applications should be received on or before 15th June, 2022 by 5:00 p.m.
• Applicants with foreign earned qualifications should have their certificates certified by the Commission for University Education (CUE).
Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification.

Deputy Vice Chancellor (Administration & Finance)
Masinde Muliro University of Science and Technology
P.O. Box 190-50100
KAKAMEGA
Website: www.mmust.ac.ke.

MMUST IS AN EQUAL OPPORTUNITY EMPLOYER. PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY

MMUST does not levy any fee in the processing, recruitment & selection of applicants.

The University reserves the right not to make any appointments at any stage of the recruitment exercise.

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