Grade:                                                         KRA 6

Section / Unit:                                         Contract Administration

Location / Work station:                   Headquarters, Times Towers, Haile Selassie Avenue, Nairobi

Reporting Relationships 

Reports to:                                                 Deputy Commissioner  – Supply Chain Management

Direct reports:                                           Assistant Manager- Contract Administration

Indirect Reports:                                       Supervisors and Officers in the section.

Job Purpose

The job holder is responsible for the preparation of awards documents coordination of the contracting process. The Main Objective is to ensure the Authority enters contracts that are viable and deliver value while ensuring compliance to statutory requirements and upholding professionalism.

Key Responsibilities / Duties / Tasks

• Coordinates the timely preparation of professional opinions.


• Coordinates the preparation of letters of award and regrets.


• Preparation of Contract documents in liaison with Legal and User Department teams.


• Participation in Contract Negotiations.


• Prepares proposals for amendments and variations to contracts.


• Maintains the register of all Procurement contracts for the Authority clearly specifying inception dates, description of goods, services, or work, user departments and contract life cycles.


• Liaises with suppliers/bidders for collection of their letters of award, release of lapsed bid bonds and performance guarantees


• Preparation of monthly, quarterly and annual reports.


• Ensure performance of staff serving in the section by supervision, mentoring and coaching, appraisal and maintaining discipline.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor’s degree in Supply Chain Management or related field


• Masters Degree in Business or Supply Chain Management will be an added Advantage


• Mandatory Professional Qualifications / Membership to professional bodies


• Advanced Diploma in Supplies Management ( CIPS  (UK) Level 5 / CPSP-K  or equivalent


• Associate Member of Kenya Institute of Supplies Management(KISM)

Previous relevant work experience required.

At least five (5) years of experience in the required technical area, two (2) years’ of which should be at an entry-level managerial position

Need to know:                                                                            

• Conversant with the Public Procurement and Assets Disposal Act 2015


• Legal Requirements for Contracts


• Computer Proficiency


• Analytical Skills

Attributes:

• Collaborative skills


• Organisational Skills


• Communication skills


• Attention to detail


• Leadership skills