Director, General Services Department Jobs vacancy in Kenya 2019

  • Published date: March 14, 2019
  • Category: Management & Business Development
    • Location: Nairobi, Nairobi
  • Jop type:
  • Salary: Ksh Not mentioned
  • Company name: Jobs in Kenya

Job Description

Director, General Services Department Jobs vacancy in Kenya 2019 

Career Employment Director, General Services Department Nairobi kenya March 2019 

Job Summary

Our client is recruiting for the position of Director, General Services Department. The primary roles of the of the General Services Department are to oversee all procurement of goods and services.

  • Minimum Qualification: Masters

  • Experience Level: Executive level

  • Experience Length: 10 years

Job Description

Reporting to the Chief Executive Officer

Job Summary

The primary roles of the of the General Services Department are to oversee all procurement of goods and services; manage the organization’s physical assets and facilities; provide oversight of all all building/engineering projects/works and manage transport and associated services and all other logistics arrangements for the organization.

The role holder will therefore have the overall responsibility of coordinating, shaping and implementing the strategic direction of the organization’s sourcing and procurement function; projects and facilities management; and transport and logistics functions. The holder, being a member of the senior management team, works closely with Heads of other business functions and the Executive to define forward looking best practice strategic initiatives for the department.


Procurement and Supplies function

  1. Plan and coordinate the sourcing and procurement functions for the organization and ensure effective and efficient delivery of goods and services;

  2. Enforce the Government’s procurement regulations, process and procedures;

  3. Manage the sourcing lifecycle of the required goods and services;

  4. Effectively establish and manage relationships with stakeholders to contribute to the achievement of the organization’s strategic objectives;

  5. Establish strategic relationships with key suppliers to ensure services and goods are delivered within cost without compromising quality;

  6. Preparation of procurement plans and optimization of procurement budget;

Projects and Facilities function

  1. Oversight of all building/engineering projects in the organization;

  2. Develop and execute the operations projects with multiple project engineers and managers including engineering, procurement, users’ teams, and external construction management consultant;

  3. Manage outsourced maintenance contracts for provision of specific services relating to facilities management to ensure optimal delivery of service;

  4. Ensure that all facilities are well maintained and timely repairs are carried out whilst ensuring the environmental, health and safety standards are adhered to as per regulations;

  5. Overseeing building projects, renovations or refurbishments within approved budgets;

  6. Ensure accurate and timely reporting standards are maintained throughout the project(s);

  7. Oversee coordination and site management on status, significant trends and changes of approved projects;

  8. Ensure safety and Quality Assurance/Quality Control programs are established by all parties and maintained and conduct reviews of detailed design drawing and specifications;

  9. Lead risk assessments and actively manage the risks of the projects;

  10. Prepare project budget, projects schedules and project control budgets for mechanical, building and engineering projects.

Transport & Logistics function

  1. Oversee the setup of structures that will support the Institution in Logistical issues related to transport and external service providers;

  2. Manage the clearance of imported goods and services;

  3. Lead in the procurement and disposal of all Institution vehicle and other assets like motor cycles;

  4. Oversee the implementation and management of tracking systems so as to monitor and improve fleet management and performance;

  5. Ensure the management of fleet maintenance schedules to ensure that the optimum number of vehicles are working at all times to meet transport and logistical needs;

  6. Budget management of motor vehicle purchases, fleet repairs, fuel and other administrative costs, recognizing the need of value for money in compliance with the Public Finance Management guidelines;

  7. Implement, maintain and develop policies and processes to ensure fleet operates effectively and efficiently;

  8. Create a suite of measures to ensure continuous improvement throughout all areas of Institution’s Fleet Management;

  9. Ensure policies and processes within the logistics section are followed and are compliant with the law;

  10. Enable execution of services contracts.


  1. Master’s degree in Business Administration/Management or related field;

  2. Bachelor’s degree in Procurement and Logistics; Finance, Accounting, Economics, Business Administration or related field:

  3. Project Management Certification is an added advantage;

  4. Certification in Procurement & Supplies is an added advantage

Work Experience

  1. Not less than ten (10) years’ experience in a general management role, five (5) of which MUST be at senior leadership (head or deputy level) role of a key function in a large organization;

  2. Experience in managing a complex/large function in an organization and leading large diverse teams;

  3. Experience in either Project Management, Procurement or Transport/Fleet Management;

  4. Experience in managing diverse stakeholders; vendors and contractors;

  5. Experience in managing multiple projects in different locations.


Technical Skills

  1. Understanding of procurement policies and procedures;

  2. Supplies and material management;

  3. Contract management;

  4. Procurement planning (annual procurement plans and periodic plans as required);  

  5. Vendor management practices;

  6. Inventory management;

  7. Fleet management;

  8. Asset management and tracking;

  9. Estate and facilities management;

  10. Strong knowledge of Safety and Environmental Regulations;

  11. Budgeting and cost controls;

  12. Risk Management;

  13. Communication and Presentation skills;

  14. Report writing.


  1. Integrity, honesty and ethics: must ensure ethical practices that will not expose the organization to reputational risk and/or other operational risks such as non-compliance with procurement laws and regulations;

  2. Leadership and management: ability to lead teams, mentor and coach staff to goal definition and achievement;

  3. Demonstrated commitment to safe working practices;

  4. Ability to consider emerging trends, developments and long-term opportunities and align organisational requirements with desired outcomes;

  5. Decision making: ability to make strategic decisions in a timely and effective manner and be accountable for decision making within departmental and role allocation and advise departments on major strategic implications and critical decisions required;

  6. Professionalism: maintains a professional approach based on ethics and the organization’s values;

  7. Building consensus and influencing: ability to influence various players in the financial sector and across all the organization’s departments;

  8. Oral and written communication skills: ability to communicate clearly, simply and in a structured manner; and to use communication tools appropriately and effectively;

  9. Customer orientation: is customer focused striking a solid balance between external and internal customer orientation;

  10. Resilience: is able to withstanding strategic and operational challenges and maintain momentum;

  11. Risk management- ability to identify departmental risks and develop mitigating measures;

  12. Governance- knowledge and ability to ensure good governance practices;

  13. Ability to manage multiple stakeholders and drive change.

Requirements for the role

MUST be compliant with the requirements of Chapter Six of the Constitution on Leadership and Integrity and must obtain Clearance from the following Institutions copies and originals of which shall be presented during interview:

  • Higher Education Loans Board.

  • Kenya Revenue Authority.

  • Ethics and Anti - Corruption Commission.

  • Credit Reference Bureau.

  • The Directorate of Criminal Investigations.


Interested candidates should send their applications with updated CVs indicating your current remuneration, copies of academic and professional certificates, testimonials, names and telephone contacts of three referees to:

Applications should be received on or before 5th April, 2019.

Please note that only shortlisted candidates will be contacted for interviews.

Our client is an equal opportunity employer. Therefore, women, persons living with disabilities, the marginalised and the minority groups in our society are encouraged to apply.

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