Job Description

Human Resources & Administration Manager Job, Current HR Jobs In Kenya,

Title:                           Human Resources & Administration Manager

Location:                    Nairobi

Reports To:                Director of Operations

Dotted to:                       Senior Director- International HR

Classification:           Full-time
 

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The Human Resources & Administration Manager (HRAM) is responsible for all aspects of the human resource and Administration functions within the country program. Reporting to the Director of Operations, with dotted line accountability to the Senior Director, International Human Resources, the position is responsible primarily for staffing, recruiting, retention, performance, employee relations, compensation, compliance, individual development and succession planning. The incumbent ensures that HR initiatives are aligned with EGPAF’s mission, values and long-term business strategy, and that they support the evolving HR needs of the country program. The overall objective of the position is to support the development and retention of a high performance work force and a learning culture. The HRAM is a member of the Senior Management Team.

Duties & Responsibilities

No two days are alike at EGPAF, but what can you expect as a Title?

• Provide leadership and oversee HR operations to ensure strategic initiatives are implemented with a strong emphasis on recruitment, development and retention of high-quality staff.   


• Develop and implement national HR strategies, plans & budgets that support program objectives, and ensure full implementation of defined HR standards & good practices.


• Conduct analysis and market research on salary and benefits trends. Provide HR guidance and recommendations to ensure the program remains competitive.


• Establish and oversee recruiting, hiring and orientation plans and procedures for EGPAF employees.


• Establish and oversee internal HR policies, procedures and programs.  Ensure communication and compliance with all internal policies and procedures as well as external regulations and applicable labour laws.


• Manage administration of personnel benefits and compliance with tax laws, including employee terms & conditions of service, salaries & benefits, employment contracts, and leave records.


• Administer performance management processes to align employee performance with EGPAF program goals and objectives and assist management in creating and retaining high performance employees and teams. 


• Continuously evaluate existing work processes and make recommendations for process improvements ad needed.


• Facilitate employee communication, provide employee services and counseling, advise on disciplinary, grievance and conflict resolution procedures, and promote employee safety, welfare, wellness and health.


• Manage and resolve employee relations issues (Industrial Relations) and assist management with conflict resolution to ensure that issues are identified, addressed promptly, appropriately and fairly.


• Collaborate with the Director for Operations and the Senior Director- International HR, on sensitive matters including litigation.  Implement preventative measures and assist in reducing litigation by ensuring fair and equitable application of policies and practices.


• Interface and coordinate with managers and supervisors to enhance communication, education and ensure effective implementation of HR programs. In collaboration with the international human resources team to administer, communicate and promote EGPAF programs and policies.


• Foster and demonstrate a workplace inclusive of creating opportunity, serving others, building trust, innovation and exceeding expectations.


• Coordinate the country office security management plans.


• Serve as the performance leader for the country administration team.


• Supervise HR and Administration staff members and oversee the management of seconded personnel.


• Conduct regular field trips to project offices to monitor and review human resource and administrative procedures and assist project staff, where appropriate.


• Manage the country learning and development plan, identify growth and development opportunities for high potential staff, and facilitate management & leadership development initiatives.


• Demonstrate EGPAF’s core values in action and champion s culture of respect, diversity, equity, inclusion and belonging.


• Perform other relevant duties and responsibilities as assigned.

Qualifications

To be successful, you will have:

• Degree in human resource management, organization development, organizational psychology or similar.


• Professional certification in HRM preferred. Member of IHRM Kenya.


• 7-10 years’ proven working experience in all functional human resource management areas and in progressively responsible roles, with sound cross-functional experience.


• Extensive experience in multi-cultural, multi-national and multi-site non-profit organizations preferred.


• Expertise in national labour law, employment legislation & employment practices.


• NGO and international donor/grantee compliance experience a plus.


• Excellent interpersonal, communications, customer service, consulting, coaching and organizational skills, with a track record of driving change and innovation.


• Strong problem solver with strong business skills and strategic acumen, organizational diagnostic skills, analytical skills, and excellent team-building skills.


• High energy and maturity with ability to manage multiple projects simultaneously with competing priorities.


• Both strategic and tactical: able to lead in a ‘role up your sleeves’ manner that is perceived to be people-centric and effective.


• Culturally astute, respectful and tolerant, able to promote and support diversity and inclusion in the workplace, and able to gain the trust and respect of peers.


• Fluency in English and at least one local language.


• Excellent report writing and presentations skills.


• IT savvy, including HR soft wares.


• Willingness to travel regularly to field offices, with occasional international travel.

Bonus points if you have:

• A relevant master’s degree is a distinct advantage.

Competencies

The Foundation expects all employees to possess the fundamental competencies of interpersonal skills, communication, accountability, continual learning, and driving results. The ideal candidate will either be proficient or advanced in the following set of competencies, specific to this position’s level of Manager:

• Developing Others – Developing others is a person’s ability to perform and contribute to the organization by providing ongoing feedback and by providing opportunities to learn through formal and informal methods.

• Managing Conflict – Managing conflict is a person’s ability to encourage creative tension and differences of opinions. He/she will anticipate and take steps to prevent counter-productive confrontations while resolving conflicts and disagreements in a constructive manner.

• Managing People – Managing people is a person’s ability to build and manage workforce based on organization goals, budget, considerations, and staff needs. He/she will ensure that employees are appropriately recruited, selected, appraised, and rewarded. He/she will also manage a multi-cultural workforce and a variety of workforce situations.

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