Estate Administrative Assistant at Superior Homes
- Published date: March 27, 2024
- Category: Administrative & Office
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- Location: Nairobi, Nairobi
- Jop type:
- Salary: Ksh Not mentioned
- Company name: Jobs in Kenya
Job Description
Responsibilities:
- Management of tenant files, ensure all files are neat, clearly marked and all relevant correspondence and documents are filed daily.
- Preparing and issuing all cover letters according to the lease agreements and follow ups as requested by the Estate Manager.
- Ensure that all lease renewals processes are started at least 3 months prior to the expiry of the set lease/ license agreements and that they are completed timely.
- Receive and log complaints and enquiries from tenants/customers and if unable to resolve forward them to the Estate Manager.
- Assist in preparing tenants newsletters and memos.
- Follow up on all outstanding documentations such lease/licenses.
- Ensure the rent and service schedules are updated accordingly as per the lease/licenses.
- File and deliver Invoices, receipts and ensure proper record of the same for each tenant files when issued by the Finance department.
- Assist the maintenance department in sourcing and keeping record of replacement parts, fittings and consumables at Arcadia at Greenpark and Superior Homes Offices.
- Prepare procurement documents and supplier invoices for the Finance department to approve and pay on time.
Requirements:
- Excellent communication skills, both verbal and written.
- Working knowledge of industry standards and regulations.
- Proven work experience as an Assistant Property Manager or similar role.
- Strong organizational and time management skills.
- Excellent interpersonal and conflict resolution skills.
Method of Application
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