Job Description

Main Duties & Responsibilities:

Finance:

• Tracing payments from system to files, and integrate/replace the payments made using scans with the original documents.


• Update payment vouchers in excel cashbooks ( Mpesa and bank) as per policy.


• Update filing system (integrate Field Office & Nairobi vouchers & MPESA vouchers).


• Stamp the 2021 PRFs reference numbers using the self-inking stamp.


• Label and arrange the Bank and MPESA documents sequentially in box files.


• Retrieving relevant audit samples and scan, where applicable.


• Support in retrieval of VAT invoices, reviewing the completed DA1 forms and attached supporting documents for accuracy.


• Support in archiving 2021 files and move the 2019 & 2020 documents to the filing rooms.

Responding to Emergencies

• Participating and contributing towards Concern’s emergency response, as and when necessary


• Complying with Concern’s health, safety and security guidelines during emergencies

Concern Code of Conduct and Associated Policies:

• Adhering to the standards of conduct outlined in the Concern Code of Conduct & Associated Policies


• Supporting and promoting the standards outlined in the Code of Conduct & Associated Policies to the team, partner organizations and beneficiaries, and being committed to providing a safe working environment

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);


• Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;


• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Education, Qualifications & Experience Required

Essential:

• At least 1 year previous experience in similar exercise


• Completed at least CPA 2


• Able to work with minimal supervision

Desirable:

• Previous experience of working in an NGO and/or Concern is preferred


• Excellent organizational, interpersonal and communication skills


• Innovative, team player, with an ability to work under pressure