Job Description

Hotel Accounts Payable Job vacancy in Kisumu, Kenya 2019

Career Recruitment Hotel Accounts Payable Nairobi Kenya April 2019

Job Title: Accounts Payable

Department: Finance & Accounting

Reports to: Head Accountant

Location: Kisumu, Kenya

Gross Salary: KShs 35,000 – 40,000

Job Purpose: Assists the head accountant in running accounting and control functions of the company and ensure proper funds management.

Duties:

• Liaise and follow up with suppliers to request for invoices for payment for goods/services consumed.


• Reconcile/review on daily basis, accounts payable transactions in the suppliers’ accounts. Ensure that all monthly suppliers’ statements tally with suppliers’ ledger in


• Maintain vendor/suppliers files clearly indicating the serialization or other form of filing. Suppliers’ invoices should be filed in chronological and alphabetical order. Cheque payment voucher/Remittance advice should be kept in a separate file arranged in serial Oder. Serial number should be cheque number.


• Provide supporting documentation for audits with regards to the suppliers/Accounts payables accounts.


• Produced monthly aging reports for all suppliers to determine the period it takes to make payments to suppliers.


• Maintain listing of accounts payables.


• Receive suppliers’ invoices from store and confirm posting accuracy, all supporting documents such as LPO, Delivery notes and GRN are attached.


• Originate petty cash vouchers on daily basis, ensure that they are serially numbered and post the same to the fusion.


• Maintain a petty cash expenditure schedule in the format provided by Head Accountant. Ensure that all PCVs & IOUs are properly authorized before posting. All PCVs should be filed in serial order.


• Ensure that Cash purchase control account is reconciled against payments on daily basis. The account should always read nil balance.


• Preparation of suppliers’ payment on weekly basis or on demand and posting the same to fusion.


• Generate and send out Debtor’s invoices on daily basis. Ensure that all checked out guest with balances are furnished with invoices for payment on daily basis


• Follow up on, collect and allocate payments on daily basis.


• Perform debtor’s reconciliations on daily basis.


• Monitor customer accounts details for non-payments, delayed payments and other irregularities on daily basis.


• Research and solve payment discrepancies on daily basis.


• Generate aged analysis of debtors on monthly basis.


• Maintain accounts receivable customer files and records on daily basis.


• Transfer and reconcile credit card payments from credit card control account to bank on daily basis.


• Ensure all other control account such as direct bank deposit, M-Pesa, Cheque received and control accounts are zeroed at end of the day.


• Prepare bank deposits.


• Develop a recovery system and initiate collection efforts.


• Communicate with customers via phone, email or personally.


• Update and report on debtor’s collection schedule on Friday or upon request.


• Perform bank reconciliation on daily basis.


• Prepare VAT online return by 16th of every month.PAYE,NHIF,NSSF


• Prepare NSSF, NHIF, Catering levy and PAYE return by 5th of every month.


• Follow departmental procedures, policies and SOPs.


• Perform any other duties that may be allocated to you by head accountant.

Qualifications

• CPA 3 or equivalent qualifications.


• Knowledge of Material control and SunSystems will be an added advantage


• At least three (3) years of practical experience in a busy commercial organization preferably Hotel.


• Experience in hospitality industry desirable.


• Good analytical and communication skills.


• Have proven knowledge and work experience in computerized accounting system

Email your CV to frank.recruit2016@gmail.com

Apply Now Email Job