Job Description

Job Vacancy: HR & Administration Officer

Salary: 120k

Duties & Responsibilities

• Ensure equitable and efficient administration of all staffing issues (Recruitment, selection, info management, organograms) Activities include;


• Using annual budgeting and work plans, keep a record of planned recruitment activities;


• Work closely with line managers to ensure all JD’s are updated. Use finalized/updated JDs to place adverts and proceed with recruitment;


• Ensure agreed recruitment timelines are met;


• Ensure all documentation on recruitment is fair and transparent;


• Liaison with recruitment agencies, websites and other job links;


• Ensure and prepare the selection criteria for advertised positions;


• Draft accurate staff employment contracts as per the structure and HR related consultants;


• Administration of orientation and induction programmes for new staff;


• Inform line managers 1 week in advance on new staff joining such as preparation of IPR’s, laptop, e-mail, phone, benefits and other logistical requirements;


• Staff leave management;


• Staff records management (both physical and electronic) with updated staff files, records of transfers, promotions, salary reviews among others; and


• Assist the department in disciplinary, grievance and whistleblowing handling matters; and


• Sit as a panelist in interviews.


• Timely and accurate coordination of all staff benefits


• Preparation of payroll inputs file and assisting finance team in payroll preparation;


• Coordination of any wage changes;


• Coordination of the staff benefits schemes: Medical, WIBA, Follow up with Finance to ensure of statutory deductions to meet deadlines set by the Government of Kenya;


• Facilitate consultant payments and withholding tax payments and ensure they are paid on time; and


• Manage exit process and keep records of the same.


• Coordination & collation of information relating to staff training plans and events and staff reviews


• Administration of information relating Performance review activities include;


• Keeping staff informed of regular 1-2-1 requirements and info in relation to performance reviews;


• Ensure all submitted (Key Performance indicators ( KPIS) have SMART objectives while consulting with the HR and Administration Manager as required;


• Ensure Mid and Annual performance review reminders are sent to all line-managers; and


• Plan and coordinate staff events while coordinating with procurement and Finance teams.


• Monthly communication to all staff on work progress


• Administration of monthly staff updates on key HR Admin issues


• Monthly documentation and feedback


• Support with Department of Immigration


• Support HRM with coordination of processing of work Permits.


• 6. Oversee Office Administration


• Ensure smooth running and operations of the office and coordinate accordingly on administrative issue for other branch office;


• Ensure timely payments of all office utility bills including rent, internet, Electricity etc to avoid disconnection while coordination with finance department


• Ensure all office assets function fully e.g printers cartridge replacements, internet etc;


• Ensure all printers are services as required and coordinate office service contracts with procurement department;


• Oversee general cleanliness of the office and supervise the office support team;

Requirements

• Degree in Human Resource Management or equivalent;


• Post graduate training in Human Resource Management will be an added advantage;


• Member of IHRM;


• Demonstrated HR administration required, with International Non-Government Organization experience an advantage;


• 5 years related work experience;


• Experience in using Human Resource Management Information Systems;


• Organisation skills are critical with high word processing and excel proficiency;


• Strong willingness to adopt new technology critical to the role;


• Excellent communications skills internally and externally;


• Good interpersonal soft skills; and


• Confidence in providing information as requested and taking initiative as required

How to Apply

Send your updated CV to recruitment@sheerlogicltd.com by 5th November 2021.

Clearly indicate the title.

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