Scope of Work:

• The HR & Procurement Officer will report to the HR & Admin Specialist and Procurement Specialist.

Qualifications and requirements:

• Bachelor’s degree, Business Management, Business Administration, Economics, or any related field.


• Three or more years ‘experience in Human Resource and Procurement.


• Strong knowledge in Non-governmental, Not-for-profit organizational operations.


• Proficiency in all Microsoft Office applications.


• Excellent communication skills, both verbal and written.


• Excellent problem-solving skills.


• Exceptional interpersonal relations skills.

Human Resources:

Employee Records Management:

• Maintain and update employee records, including personal and employment information.


• Ensure compliance with record-keeping requirements and data confidentiality.

Benefits Administration:

• Supporting the implementation of HR initiatives and systems.


• Assist with benefits enrollment, changes, and inquiries.


• Collaborate with HR team to address employee benefit-related concerns.

General HR Support:

• Respond to employee inquiries and direct them to the appropriate HR team members.


• Support onboarding of new hires.

Procurement:

Purchase Order Processing:

• Assist in creating and processing purchase orders.


• Coordinate with suppliers to ensure timely delivery of goods and services.

Vendor Management:

• Maintain vendor information, including contact details and contracts.


• Assist in evaluating vendor performance and compliance.

Inventory Management:

• Assist in tracking and recording office inventory.


• Coordinate with relevant departments to replenish stock as needed.

Expense Tracking:

• Monitor and record procurement-related expenses.


• Assist in reconciling invoices and resolving discrepancies.

Documentation and Compliance:

• Filling of all procurement documents

Other Responsibilities:

• Support the development of project budgets and provide input on HR and procurement related costs.


• Participate in project team meetings and provide updates on HR and procurement activities.


• Support other administrative functions, as needed.