Human Resource and Administration Officer at IsraAID
- Published date: January 25, 2023
- Category: Human Resource
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- Location: Nairobi, Nairobi
- Jop type:
- Salary: Ksh Not mentioned
- Company name: Jobs in Kenya
Job Description
JOB PURPOSE
- Provide efficient and effective human resource delivery through the employee life-cycle.
- Undertake the day to day implementation of the human resources functions and providing administrative support to the program ensuring the country office is well coordinated.
- Promote and share ideas for improvement of the support function.
DUTIES AND RESPONSIBILITIES
Human Resource Management
- Maintain and IsraAID’s policies, tools, handbooks and guidelines by ensuring they are kept up to date within the relevant laws, regulations and in compliance with HQ requirements.
- Administer and ensure compliance of IsraAID policies, tools, handbooks and guidelines
- Manage the recruitment process from advertising, shortlisting to the selection of suitable candidates in collaboration with relevant HQ and CO staff.
- Initiate staff contracts and preparation of Job Descriptions, in consultation with the Country Director.
- Coordinate the orientation and on-boarding process for new staff including coordination of a ‘buddy’ to assist them to adopt to the program culture and working environment.
- Prepare timely processing of the monthly payroll information to the Finance Department including statutory leave entitlements etc
- Manage staff remuneration and benefits in collaboration with the Country Director, ensuring alignment with government laws and regulations.
- Coordinate staff performance management including goal and other performance management processes through the line managers.
- Ensure effective, efficient and up to date personnel records and systematic filing of documents and that information is updated in the system.
- Ensuring confidentiality is maintained and adherence to the IsraAID HR manual and all related legal procedures.
- Responsible for down streaming and creation of awareness of the organisation policies to staff and oversee adherence.
- Lead staff welfare management and facilitate the process to support staff to deal with psycho-socio issues.
- Contact person for staff queries and inquiries concerning benefits and other statutory entitlements.
- Support the coordination of training in the country office and track staff development and annual and RnR leave plans.
- Prepare monthly HR metrics and reports including leave, performance management and staff statistics.
- Organise and coordinate wellness sessions for staff when needed.
Administration
- Ensure staff are properly equipped with working resources including computers/ laptops, printers and adequately equipped offices as per project needs.
- Manage basic office administration functions and the focal point for all operational needs for efficient office operations.
- Asset Management –ensuring that the assets of the organisation are identified, listed and maintained ensuring adherence to IsraAID asset management policies.
- Ensure regular service and repair of all office equipment eg computers, printers etc.
- Maintain the organisation’s leases, contracts, and renewals, ensuring that all leases are legally drawn up and are in force or ended on a timely basis.
- Provide administrative support to meet the needs of the office.
Coordination with external partners
- Manage relationships with any relevant service providers relating to Human Resources, in Kenya.
Compliance & Ethics
- Promote and encourage a culture of compliance and ethics.
- As applicable to the position, maintains a clear understanding donor compliance and ethics standards and adheres to those standards. Conduct work with the highest level of integrity.
- Communicate these values to staff and to partners and require them to adhere to these values.
- Understanding of and commitment to the principles of non-discrimination, local ownership, sustainability, inclusiveness, local partnership, do-no-harm, and apolitical approach; codes of conduct against sexual exploitation and abuse; and against child exploitation and modern slavery
- Commitment to abide by IsraAID’s and UN’s codes of conducts and principles.
- Commitment to humanitarian principles.
REQUIRED EXPERIENCE AND TECHNICAL COMPETENCIES
Essential
- Bachelor’s degree in Human Resource Management, Management, Business Management or any relevant field of study.
- Minimum 3 years demonstrated working experience as an HR practitioner with demonstrated sound office administration management experience.
- Understanding of the relevant laws and statutory requirements.
- Fluency in English, both written and verbal.
Desired
- Previous experience working for INGO/NGO is an asset.
- Previous experience working in remote, complex and volatile contexts.
Specific skills and knowledge:
- Demonstrated experience and an understanding of Kenya’s Labour Law and all other statutory regulations.
- Strong analytical skills with the ability to identify and analyse situations and make conclusions and recommendations to resolve same.
- Ability to innovate, think critically and engage in creating problem solving.
- Capacity to manage and prioritise a high workload and multiple tasks with tight deadlines.
- Approachable, diplomatic and able to work effectively in a diverse, cross-cultural team in a complex, multi-site work environment.
- Good cultural awareness and sensitivity.
- Proficient in the use of MS Office, and HR systems/databases.
Method of Application
infokenya@israaid.org
Please add the Job Title to the e-mail subject.
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