Job Summary

• The HR Intern will support the HR Office in recruitment, timesheet management and maintaining accurate and up-to-date human resource files and documentation.

Duties And Responsibilities

• Employee Correspondences


• Assist with day to day operations of the HR functions and duties.


• Assist with clerical and administrative support to Staff.


• Support in organizing staff events and meetings.


• Continuously updating Staff Files


• Compile and update employee records in personal Files (hard and soft copies) on regular and need basis.


• Support staff exiting the Organization with smooth clearance as per the exit Kit.


• Effectively file the exit documents to the staff respective staff files.


• Label Staff File Cabinets and separate current staff files from Exited Staff files.


• Provide support documents during Audits


• Support in tracking the documents with the Auditors to ensure they are retuned and filed back to the respective files.


• Assist the Human Resource Assistant in compiling documents for making payments relate


• Support in Recruitment processes


• Organize documentation related with recruitments for approval.


• Schedule Candidates for interviews as guided by the Human Resource Assistant.


• Assist the Human Resource Assistant in conducting background checks for potential candidates.


• Adequately organize new hire documents for approval and for Personal file.


• Open New Hire Personal staff files.


• Timesheet Processing - On Monthly basis, Work closely with Nairobi National staff to ensure we have monthly timesheets duly signed by both employee and supervisor for payroll and filed for record.


• Confidentiality - Ensure confidentiality of information and documents in the department.


• Any other relevant/appropriate duties.

Qualifications

• Bachelor’s degree in Human Resources or related field.


• Higher Diploma in HR or (CHRP-K) Part 2 qualifications is an added advantage.


• Undergraduate degree, who have not yet entered the formal employment arena are encouraged to apply

COMPETENCIES

• Good Communication.


• Relationship Management.


• Ethical Practice.


• HR Knowledge.


• Confidentiality.


• Attention to detail


• Team Work

A person of high integrity that will model LWF/WS Kenya Somali Program core values:

• Dignity and justice


• Compassion and commitment


• Respect for diversity


• Inclusion and participation


• Transparency and accountability