Job Description

IEBC Senior Procurement Officers Jobs vacancy in Kenya 2019

Career Employment IEBC Senior Procurement Officers Nairobi Kenya March 2019 

The Independent Electoral and Boundaries Commission (IEBC) is an independent Constitutional Commission established under Article 88 of the Constitution of Kenya.

The Commission is responsible for conducting or supervising referenda and elections to any elective body or office established by the constitution and any other elections as prescribed by an Act of Parliament.

The Independent Electoral and Boundaries Commission (IEBC) is committed to upholding national values and principles of governance as enshrined in Article 10 and the values and principles of public service in Article 232(1) and (2) of the Constitution. These values and principles are fundamental to the mandate of IEBC in ensuring credible, transparent, free and fair elections.

The Independent Electoral and Boundaries Commission (IEBC) seeks to recruit dynamic, competent and result-oriented individuals to fill the following vacant positions:

Job Title: Senior Procurement Officer

(2 Posts)

Scale: 5

Location: Headquarters – Nairobi

Directorate: Directorate of Supply Chain Management

Terms of Service: Permanent & Pensionable

Reporting to the Procurement Manager the Senior Procurement Officer will be responsible for ensuring timely procurement of goods, services and works; developing and implementing policies, and administrative systems in line with budgetary allocations in the Commission.

Duties and Responsibilities

a) Preparation of procurement plans in liaison with user departments;

b) Procurement of good, works and services in line with the commission’s requirements;

c) Ensuring correct specifications from users, and proper requisition authorization;

d) Preparation of tender documents for procurement of goods, works and services;

e) Secretary to Commission Adhoc Evaluation Committees;

f) Provide professional procurement advice to Commission’s ad hoc tender committees;

g) Preparation of contract documents in liaison with user departments and legal directorate;

h) Preparation and monitoring of payments to suppliers.

i) Executing procurement work processes efficiently as assigned;

j) Supervision of procurement officers and assistants;

k) Preparation and submission of accurate, timely and relevant reports and any other circular issued by the National Treasury;

l) Enforcing of Public Procurement and Assets Disposal Act, 2015, regulations and guidelines;

m) Ensuring users satisfaction on services rendered by the procurement directorate;

n) Maintain and archive document records for procurement and disposal activities;

o) Make procurement follow up and maintain appropriate registers;

p) Managing procurement related risks in the directorate and or Commission; and

q) Deputize the Manager Procurement.

Qualifications and Experience

a) Must have a minimum of Bachelor’s degree in Procurement or Supply Chain Management from a recognized university;

b) A Master’s degree in Procurement or Supply Chain Management will be an added advantage;

c) Possess a postgraduate diploma in Procurement or Supply Chain Management from a recognized institution or a professional body; d) Must be a member of a recognized professional procurement body with valid Practicing License from KISM;

e) Must have working experience of seven (7) years in procurement, two (2) of which must have been at senior level;

f) Must be conversant with the provisions of the Public Procurement & Disposal Act 2015 and the related Regulations;

g) Must have good interpersonal and communication skills;

h) Must be a team player, good management and leadership skills;

i) Must be computer literate and possess good analytical skills and

j) Must be a person of undoubted integrity.

Integrity Clearance

Shortlisted applicants shall be required to avail clearances from the following institutions as they appear for interview;

a) Ethics and Anti-Corruption Commission (EACC);

b) Directorate of Criminal Investigation (DCI);

c) Kenya Revenue Authority (KRA);

d) Office of the Director of Public Prosecutions (ODPP);

e) Higher Education Loans Board;

f) Professional bodies (where applicable) to which the applicant is a member e.g. LSK, IHRM, KISM, ICPAK, AAK, IEK etc. and

g) Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.

Security Clearance

All shortlisted applicants may be subjected by the Commission to a security clearance by National Intelligence Service (NIS).

Application Procedure

Applications are strictly online.

Details, including job requirements are available on the Commission website, https://www.iebc.or.ke/iebcjobs

After completing this Online application, you are also required to submit physical copies of your

(i) updated curriculum vitae;

(ii) certified copies of academic certificates;

(iii) certified copies of transcripts;

(iv) testimonials

(v) clearance certificates,

to IEBC Head Offices at Anniversary Towers, 15th floor Registry, Nairobi.

The Commission Secretary/CEO
Independent Electoral and Boundaries Commission,
15th floor Anniversary Towers,
P. O. Box 45371-00100,
Nairobi

Application deadline is on 28/03/2019 at 5:00pm.

Canvassing will lead to disqualification of any applicant.

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