Job Description

Global Grants and Compliance Manager Job, Communications Jobs April 2021

Title: Global Grants and Compliance Manager

Job Location: Nairobi

Job Description

The Global Grants and Compliance Manager will focus on coordinating grants management and grant operational and financial reporting processes, working in collaboration with other Grants and Compliance staff,  Business Development and Program Operations to support high-quality and timely donor reporting, donor compliance,  staff capacity building on grants management, donor compliance and reporting. The Global Grants and Compliance Manager will be responsible for backstopping program and support teams on grants management, compliance to donor regulations, and LG policy & procedures to ensure grants are implemented on-track, on-time, and on-budget while adhering to funding and reporting requirements from grant inception to close.

Responsibilities

Grant Management and Compliance     

• Ensure grants or contracts are well administered and that program and support teams are fully informed of relevant donor compliance regulations and LG procedures to support on-track, on-time, and on-budget implementation.


• Coordinate regular grant monitoring, using appropriate grant management tools and through facilitation and support of regular and timely Grant Review, Opening, and Closing Meetings.


• Ensure compliance with approved program/project budgets and spending policies, and initiate improved policies and systems regarding spending guidelines, cost allocation, and annual planning.


• Oversee comprehensive information management and filing system, ensuring donor contractual documents, reports, and key correspondences are consistently and frequently filed.


• Maintain a broad and deep understanding of relevant donor policies, regulations, and procedures.


• Support program and finance staff in grant revisions, modifications, no-cost extensions, or budget realignments.


• Provide support to the Director of Compliance and Grants, Director of Financial Planning and Analysis, Country Heads of Finance and Administration, BD team, and Project Managers in liaison or representation to donors, and tracking key donor correspondence.


• Ensure effective channels of internal and external communications relating to grants are established and respected, confirming senior management and technical leads understand donor communication protocols and provide copies of correspondence for files.


• Proactively identify compliance risks throughout the portfolio and advise programs, support teams, and senior management on necessary actions.


• Liaise with the GET, Project Managers, and BD teams about specific compliance issues, clearly communicating issues to relevant colleagues.

Sub-award management and Administration    

• Support development, maintenance, and updates to the Grant and Contracts manual, tools, templates, policies, SOPs, and guidance documents for sub-award management and administration


• Oversee sub-award due diligence and monitoring procedures to ensure donor compliance in line with LG internal policies and donor regulations


• Develops, and reviews sub-award templates and tools, prepares assessments, monitoring plans, and takes corrective actions.


• Reviews sub-award modifications and provide expert advice to Program/Project staff on sub-awards related matters.


• Collaborate with Program/Project staff on sub-recipient/subcontract monitoring of deliverables, invoices, compliance with regulations, as well as terms and conditions.


• Advises program/project staff on matters related to preparation, administration, and closeout of grants and sub-awards.


• Oversees maintenance and timeline updates to the program sub-award tracker and regulatory reporting requirements.


• Support the coordination, planning, and execution of annual audits from sub-awardees


• Participate in the assessment and induction of new partners / sub-awardees.


• Facilitate partner/ sub awardee institutional capacity strengthening plans to ensure effective, efficient implementation of projects.

Reporting          

• Manage all external reporting to ensure timely delivery of high-quality reports which meet donor and LG requirements, coordinating closely with program and finance managers and coordinators.


• Ensure quality information management related to reporting by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal LG documentation and Grant Management Tools.


• In concert with the finance team, assist program technical leads and operations staff with understanding the reporting and other compliance requirements on their grants.

Capacity Building.          

• Conduct ongoing capacity strengthening of staff in report writing, editing, and critical analysis.


• Provide capacity building for staff in grants management, spending tracking, and compliance.


• Support training to program staff related to LG and donor regulations and processes for visibility and communications.

Qualifications

• Experience in a complex International NGO with a budget of $30-100mil annual budget working at the global/headquarter level.


• Broad experience with multiple funding sources, including the US government, other country governments, other bi-and multilateral donors, and corporates and foundations.


• Experience with the rules and regulations of multilateral donors.


• Sound knowledge of legal and statutory requirements and controls affecting LG’s International Operations.


• Strong written and verbal communication in English.


• Demonstrated understanding of grants management, with proven experience in managing large donor portfolios.


• Familiarity in capacity building of staff, especially with regards to program oversight and reporting (Financial and Programmatic).


• Demonstrated proficiency in donor reporting, with strong writing, editing, and critical analysis skills.


• Solid ability to communicate concisely, respectfully, and with impact.


• Flexibility to adapt to changing requirements and needs.


• Experience working in or with Africa.

Minimum Qualifications 

• Master’s degree with at least 10 years of relevant work experience with at least 5 years Leadership/Management experience.


• Bachelor’s degree in Business Management, Finance, Accounting, or related field.

How to apply

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