Job Description

Job Title: Logistics and Warehouse Administrator

Reporting to

• Logistics – Logistics Manager


• Warehousing – Regional Technical Manager

Salary: Competitive

Our Client is in the refrigeration equipment and supplies business.

They seek to hire a qualified and experienced logistics and warehouse administrator who will be responsible for deliveries, post-delivery reporting, inventory management, warehouse administration and fleet management.

The position shall be based in Nairobi.

Deliveries

• Receive delivery requisition from user departments for proper planning and forward the preparation sheet to Technical department.


• Forwarding the filled unit prep to Finance a day before delivery for documents processing.


• Print out and explain the route plan to drivers/ technicians prior to delivery.


• Confirm and allocate delivery vehicle and technician as indicated in the delivery schedule.


• Plan with Accounts for the relevant documents to be prepared and received at least a day before the planned delivery.


• Issue all relevant delivery documents to the delivery team (Invoice, Delivery Note, Delivery Schedule and any other document required).


• Coordinate with Technical Department to allocate a Technician for the canter deliveries where required.


• Coordinating loading of coolers/spares at the warehouses with emphasis on the correct models


• Ensure the coolers are correctly labelled for delivery.


• With the help of Finance- Accounts Payable, plan for relevant casuals to load/offload cargo at the warehouse and at the Customer’s premises.


• Planning and issuing delivery cash requisition after receipt of the delivery schedule.


• Giving advise where 3rd party transport should be used.


• Follow up on documentation after deliveries – Signed waybills, Delivery Notes & Invoices.


• Maintain all delivery reports and communicate the same to relevant user departments.

Corporate Inventory Deployment Management

• Assisting Finance Department in maintaining updated stock records for corporate clients after delivery of a phase.


• Responsible for arrangement of corporate coolers in the warehouse.

Warehouse Administration

• Ensure that all warehouse processes are adhered to for optimal utilization of space.


• Responsible for safety of the warehouse by ensuring policy compliance for both staff and guests.


• Responsible for warehouse access and keys.


• Responsible for maintenance requirements of the warehouse and reporting any incidences of damage.


• Control inventory levels by conducting physical counts to reconcile with the data storage systems.


• Comply with local warehousing, material handling and shipping requirements by studying existing and new legislations.


• Maintain safe and healthy work environment by enforcing standards and procedures that comply with the legal requirements.


• Confirm warehouse space before arrival of import cargo.


• Plan and oversee loading and offloading of coolers and spares into the warehouse.


• Send the filled and signed GRN to confirm receipt of stocks to the warehouse.


• Responsible for arrangement of coolers with the help of technical department.

Fleet Management

• Assisting with fleet management for fleet stationed at Sanded Industrial Park, Mlolongo.


• Determining safety of company vehicles by keeping weekly records of vehicle safety checklist and reporting any incidences of damage.


• Keep tabs of next services and insurance renewal dates for all vehicles and motorbikes and communicate the same to the Logistics Manager for the next action.


• Keep weekly records for vehicle and motorbikes usage and share the same with Management.


• Maintain weekly fuel reports, reconcile fuel receipts and share monthly fuel report with the management.

Qualifications

• Bachelor’s degree or equivalent in purchasing and supplies management.


• A postgraduate Diploma in Procurement/Supply Chain Management from a reputable institution.


• Minimum 3 years of similar experience in busy environment.


• Good understanding of warehousing, principles and procedures.


• Experience in stock control and dispatch planning.


• Familiarity with modern warehousing practices and methods as well as solid experience in inventory management.


• Working knowledge of Health, Safety and Quality management process.


• Knowledge of materials control and inventory management.


• Experience in fleet management is necessary.


• Basic proficiency with computer applications and programs including email and Microsoft Office.


• Cross-departmental professional collaboration in a team (team player).


• Strong organizational and time management skills.


• Very good communication and organization skills.


• High energy, aggressive and enthusiasm.

How to Apply

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Logistics & Warehouse Coordinator) to career@excelwiseconsultants.co.ke on before, 10th January 2020.

Kindly indicate current/last salary on your CV.

N.B: We do not charge any fee for receiving your CV or for interviewing.

For more details visit: www.excelwiseconsultants.co.ke.

Only shortlisted candidates will be contacted.

Apply Now Email Job