Entity

AKU Hospital, Nairobi

Job Summary

The Manager, Purchasing and Supply Chain Management will manage and optimize CAPEX and OPEX Procurement and Supply Chain operations; and will procure OPEX (Medical and Non-Medical) and CAPEX (Medical and Non-Medical) for Hospital, University, Outreach and for any other site that the institute directs. S/he will manage the PSCMD inventory locations and control item movement into and from the department.

Responsibilities

• Ensure accurate transactions and purchase order approvals as per approval matrix.


• Lead the teams in ensuring that the users’ supplies requirements are met.


• Ensure appropriate inventory levels are maintained within stocking locations at MMD.


• Monitor hospital wide inventory levels and alert users on high inventory levels.


• Sign-off on month end and stock take reports.


• Co-ordinate the quarterly stock count and submit the variance explanations to Finance.


• Lead the team in ensuring timely submission of supplier invoices to Finance.


• Define responsibilities and functions of subordinate positions and assist in establishing staff requirements and scheduling.


• Guide coordinators in review and development of policies and standard operating procedures.


• Work collaboratively with users and supply chain leadership to develop and maintain processes designed to ensure quality service delivery.


• Lead the team in development and implementation of quality improvement programs in the supply chain function.


• Coach the team members on JCIA, ISO and Quality Systems departmental compliance.


• Prepare reports on Key Performance Indicators and complete data requests.


• Liaise with ICT for PSCMD’s information needs and with Finance during internal and external audits.


• Perform corrective action for system errors experienced by users.


• Facilitate departmental leave approval and oversee the system’s master functions, all user creation requests and mark-up due to change in purchase costs.

 Requirements

• Master’s degree (an additional diploma/ degree in Supply Chain Management would be an added advantage);


• Minimum 5 years’ experience in an equivalent role;


• Should have led a team of minimum 5-7 executives and at least one Assistant Manager;


• Demonstrable experience in the implementation and support of information systems.


• Experience in supply chain or logistics and operations in a busy setup.


• Commendable leadership, negotiation and conflict resolution skills.


• Good analytical, documentation and organizational skills.


• Excellent interpersonal and communication skills.


• Unquestionable integrity and ability to maintain confidentiality.


• Professional attitude and strong work ethic with attention to timeliness.