Job Description

Membership, Collaboration & Consultancy Officer Job, Other Professions,

Job Title: Officer, Membership, Collaboration and Consultancy,

Grade: KS 8,

Corporation/Organization: Kenya Bureau of Standards,

Directorate: Standards Development,

Department: National Quality Institute,

Division: Membership, Collaboration and Consultancy,

Section / Unit: Membership, Collaboration and Consultancy,

Location / Work Station: KEBS Headquarters, Nairobi,

Key Responsibilities/ Duties / Tasks

I. Managerial / Supervisory Responsibilities

N/A

II. Operational Responsibilities / Tasks

• Implements the sectional workplans, budget and medium expenditure framework and procurement plan for prudent use of resources;


• Participates in the preparation of proposals for collaboration and consultancy work for service delivery;


• Maintains membership database of all members by reviewing new member data for completeness and updating current member records to reflect CPD (continual professional development) and any other changes.


• Markets the membership and consultancy scheme to create awareness of the schemes, attract new applicants and showcase the benefits accruing.


• Communicates with members and consultants on all matters relating to membership such as maintaining CPD, changes in requirements and validity of membership.


• Participates in the implementation of networking forums by creating awareness, maintaining registration and incorporating member feedback to ensure forums represent the needs of members.


• Prepares reports for monitoring of the performance of the membership and consultancy scheme.


• Engages relevant stakeholders, both existing and new for business partnership with NQI


• Implements effective feedback mechanism on stakeholder’s forum to inform improvement of services


• Identifies resources to support the implementation of membership, collaboration and consultancy activities.


• Coordinates registration of students to the Quality certification programmes


• Implements management systems adopted by KEBS for the purpose of ensuring efficiency, effectiveness, and sustained customer satisfaction in the section;


• Implements the Risk Management Framework in the section to mitigate against the negative effects of risks and take advantage of opportunities;


• Implements the section’s business continuity strategies to ensure resilience and sustainability of section’s processes, products and services.

Job Dimensions

I. Financial Responsibility

• Implements resource mobilization strategies in the section.

II. Responsibility for Physical Assets

• Responsible for physical assets assigned by the institutions (Office equipment, office furniture)

III. Decision Making / Job Influence

• Makes operational decisions.

IV. Working Conditions

• Works predominantly in the field.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Bachelor’s degree in Statistics from a recognized institution.

Professional Qualifications / Membership to professional bodies

• Registration with relevant professional bodies:

a)       American Society for Quality;

b)       Chartered Quality Institute;

c)       Engineers Board of Kenya;

d)       Chemical society of Kenya;

e)       Physical society of Kenya;

f)        Food Nutrition and Dietetics Board;

g)       Computer Society of Kenya;

h)      Institute of Human Resource Management;

i)         Kenya Institute of Management; and

j)         National Quality Institute.

Previous relevant work experience required.

• At least 4 years relevant work experience.

Functional Skills, Behavioral Competencies/Attributes:

Functional:

a)       Six Sigma and total quality management skills

b)       Statistical analysis tools skills

c)       Excellence Models skills

d)       Training and auditing skills

e)       Financial management

f)        Negotiation skills;

g)       Project management skills;

h)      Information, communication, and technology skills;

i)         Presentation skills;

j)         Report writing; and

k)       Analytical skills.

Behavioral

a)       Problem solving skills;

b)       Time management skills; and

c)       Communication skills.

Application Submission

NB: Any academic certificate from foreign Institutions MUST be accompanied with a recognition certificate from Commissioner of University Education, Kenya.

Please ensure you have the following documents at hand for the application process.

1. ID & PIN Copies
2. Cover Letter
3. Curriculum Vitae
4. Academic Certificates
5. Professional Qualifications
6. Professional Bodies’ Membership Certificates
7. Constitutional Documents

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