Job Description

Office Assistant Job, Other Jobs In Kenya 2020, 

Title: Office Assistant- Telecommunication Company,

Location: Nairobi,

Salary: 20-30k,

Our client is a leading telecommunication franchise that mainly distributes phones and electronics products. They seek to hire a reliable, highly efficient office assistant who will ensure effective management and coordination of all the office activities. S/he must be very flexible as they will be required to work extra hours from time to time.

Responsibilities

• Performs all clerical tasks such as handling and sorting emails.


• Deliver, receive issue receipts and deposit all cheques collected from the sister companies, external and internal clients.


• Maintain good filing systems for smooth data retrieving for both the company and the sister companies.


• Input and maintain records which include but not limited to Invoices, Delivery Notes, and Statements and for both the company and the sister companies.


• Attend to visitors and walk-in clients as well as handle telephone calls.


• Support systematic filing of all hard and soft documents allowing easy retrieval of files and documents, ensuring they are secure and accessible.


• Maintain an inventory of office supplies e.g. stationery etc. and raise requisitions for additional supplies to ensure smooth running of the office.


• Managing all internal and external communications through memos and emails so as to ensure immediate distribution.


• Typing letters, minutes and general office correspondence and ensuring the same are ready when due.


• Ensuring the office is well cleaned and maintained.

Qualifications

• Diploma/Certificate in Business Related field


• Minimum of 2 years’ experience in a similar position.


• Must possess excellent communication and interpersonal skills.


• Must demonstrate the ability to move with speed and handle multiple tasks at once.


• Ability to handle matters with integrity and follow through with duties assigned till successful completion.


• Ability to meet pressing deadlines, collect data and communicate it in a comprehensive report


• Must be willing to run errands outside Nairobi for the sister companies.


• Must be self-driven, outgoing and vibrant.


• Must be very flexible and willing to work for extra hours when required.

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