Job Description

Vacant Position: Office Assistant

Salary range: Kshs 25,000 – Kshs 35,000

Location: Embakasi, Nairobi, Kenya.

Job Summary: Our client is seeking to recruit an Office Assistant to assist in Administration Management.

The ideal candidate should have experience in preparation of Tenders and Prequalification documents.

Administration Management

• Ensure effective administration of office support


• Ensure that company utilities are operational and that bills are settled promptly.


• Assume overall responsibility for office premises ensuring they are well maintained


• Check visitors in and direct or escort them to specific destinations


• Inform other employees of visitors’ arrivals or cancellations


• Copy, file, and maintain paper or electronic documents and records


• Handle incoming and outgoing mail


• Handle incoming calls in a professional & courteous manner and take messages where applicable


• Create and update administrative records and databases with provided data


• Track stocks of office supplies and place orders when necessary


• Assist with preparation of tenders, submission, and Reporting

Requirements:

• Diploma in Business Administration, or Business Management or its equivalent


• Basic knowledge of computer packages, including knowledge of Microsoft Office applications


• 2-3 years’ experience as an administrative assistant, administrator, receptionist, or equivalent


• Experience in working in a fast-paced environment


• Highly adaptable.

Competencies:

• Excellent written and oral communication skills


• Excellent interpersonal skills with the ability to effectively work with individuals and groups


• Excellent customer service skills with the ability to respond to inquiries or complaints effectively


• Ability to take initiative and prioritize tasks


• Willingness to adapt to changing business needs and deadlines.


• Ability to retain and maintain documents in an efficient and effective manner


• Ability to compile Tender documents

To apply, send your CV to recruit@flexi-personnel.com by 7th September 2021.

Indicating Office Assistant on the Mail subject.

Male candidates are encouraged to apply.

NB: Flexi Personnel does not charge candidates for job placement.

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