Job Description

Office Assistant Job vacancy in Mombasa, Kenya 2019 

Career Employment Office Assistant Mombasa Kenya Feb 2019 

Job Title: Office Assistant

Reference: OAS 2019

Recruiter: Stratostaff East Africa

Location: Mombasa, Kenya

Available: Immediately

Category: Experienced

Offer: Neg.

Profile Introduction: Our client, a leading law firm in Mombasa is looking to recruit for an Office Assistant.

Role Summary: Offering personalized assistance to the Advocates in execution of their assignment and service to our clients.

Qualifications / Requirements

• A bachelor’s degree in any field.


• Previous experience in a law firm.


• Motorcycle riding skills.


• Computer Literate

Job Specification

• Maintaining a clean working environment and ensuring tidiness at all times.


• Facilitating prompt payment of bills for utilities (water, electricity, telephone) on receipt of the same from the staff members.


• Recording and allocation of incoming correspondence.


• Ensuring that incoming mails are scanned, saved in the systems folder, neatly filed in the physical file and thereafter handed over to the concerned staff members without delay.


• Receiving and Recording of Mombasa Mail prior to handing over to the Riders.


• Opening and ensuring all files are opened in the system’s folder and master register as appropriate.


• Ensuring all new instructions together with the enclosed documents are scanned and saved in the systems folder.


• Ensuring all the final documents are scanned and saved in the system’s folder before dispatching the same to the Client.


• Ensuring the documents are dispatched to the Associates upon execution in a timely manner and copies retained in our physical file at all times.


• Ensuring the instructions given on any correspondence are passed to the intended team member and acted upon within 12 hours.


• Ensuring nil delay or negligence in file bring ups and ensuring all bring up files are passed on to the intended team member by 9 o’clock daily.


• Maintaining a neat and up to date information record and filing systems.


• Ensuring you attend to all the trainings undertaken by the firm well prepared and execute the assignments given in a timely manner.

Competencies

• Good communication skills


• Friendly and customer focused


• Pleasant personality.


• Teamwork

How to Apply

If you are qualified and up to the challenge send your Resume and Cover Letter to vacancies@stratostaff.co.ke by 15th February 2019.

Please note that only qualified candidates will be contacted.

Stratostaff is an Equal Opportunity Employer

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