Job purpose

The Office Assistant is majorly responsible for office organization, service to the office teams/visitors and the management of office supplies. DSW relies on the Office Assistant to ensure that the office and its environment is a conducive space for working and the staff wellness is catered for.

Duties and responsibilities

• Office Organization and cleanness
  
  
  
  • Open office on time and ensure secure closure at the end of the day, ensuring safe custody of all office keys.
  
  
  • Keep the office and chlorine stores and the surroundings clean and tidy at all times.
  
  
  • Ensure the office compound is a healthy and conducive environment for work
  
  
  
  


• Service to office teams
  
  
  
  • Prepare and serve tea to staff on time on a daily basis.
  
  
  • Support on office errands such as small items purchases, printing/scanning & photocopies, etc.
  
  
  • Collection and delivery of office parcels, quotations, invoices, parcels etc.
  
  
  
  


• Management of office supplies
  
  
  
  • Responsible for office kitchen and sanitation supplies inventory, monitor and maintain/control usage, and ensure a timely requisition for new supplies as needed
  
  
  • Ensure all kitchen utensils, equipment and cleaning tools are well maintained and serviceable. Ensure timely reporting of any damages for repairs.
  
  
  
  


• Other general tasks
  
  
  
  • Receive client/visitors and usher/refer them to the correct contact person or staff while maintaining organization image.
  
  
  • Support with updating chlorine and dispenser parts inventory and regular stock checking and monthly stock reconciliations.
  
  
  • Help/oversee the movement of office furniture, oversee loading/offloading of chlorine refills/dispenser parts, etc.
  
  
  • Data handling -Organizing and filing hard copy data and maintaining a well-organized data filing and storage system at the office.
  
  
  • Support in event planning and coordination as necessary, arrange for refreshments, food and other necessary materials
  
  
  • Support with other program fieldwork as may be necessary.
  
  
  • Any other duties/tasks assigned by supervisor or management.
  
  
  
  

Qualifications

1. A minimum of a certificate and 1 years’ experience in the related field.


2. Excellency in oral and written communication is required


3. Computer skills are an added advantage