Job Description

Office Manager Job in Kirigiti, Kiambu County Kenya 2019

Career Employment Office Manager Nairobi Kenya may 2019 

Job Vacancy: Office Manager

Job Location: Kirigiti – Kiambu

Brief Description: – The Office Manager maintains the Organization’s Secretarial office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and order of supplies; assigning and monitoring clerical functions as well as supervising office staff.

Key Responsibilities:

• Overall administration of the office to ensure that office facilities are adequately and efficiently utilized and maintained to support Company activities


• Ensure that travel bookings; accommodation; conferences; trainings are done within policy and that proper procedures are followed;


• Ensure prudent financial reporting and share reports periodically


• Maintain an inventory of all Association assets;


• Manage and supervise Office staff; ensure orientation and capacity building;


• Assist in preparation of payroll; administration of the staff medical insurance, staff leave management and annual performance management;


• Manage the procurement process and ensure that consumables are replenished and sales coordinated in tandem with proper record keeping;


• Ensure the functioning and management of the reception; kitchen facilities and maintenance of general office cleanliness.


• Maintain polite and professional communication via phone, e-mail, and mail.


• Anticipate the needs of others in order to ensure their seamless and positive experience.


• Review the financial documents and reports prepared by the Office Administrator;


• Handling inquiries from members and clients as directed by the Association Committed


• Communications as directed and sending of mail to members in a timely manner. Oversee the Association Website Message Board in consultation with the Committee; create social media page and update Instagram, Facebook and Snapchat periodically as agreed;


• Any other duties as may be assigned

Basic Requirements

• Business degree and professional certification in relevant field


• Holder of CPA OR ACCA is preferred.


• 2-3 years relevant working experience especially in busy office


• Excellent computer skills in Ms Office and Social media


• Accounting knowledge is a distinct advantage


• Strong organization and communication skills


• Ability to work well with people at all levels


• Excellent interpersonal skills and the ability to relate to people of different nationalities and backgrounds.


• Ability to work independently and ensure confidentiality. Good time management skills Capacity to supervise other; prioritise and delegate tasks
  charismatic and well-presented at all times


• Highly organized and able to work with minimum supervision

If the above profile describes you, this could be the big opportunity you have been looking for.

Please send a CV and cover letter outlining your availability and salary expectations to careers@talentsolutionsmanagement.co.ke before 31st May, 2019.

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