Job Description

County Budget Coordinator Job, Current Administration Jobs In Kenya,

Job Title County Budget Coordinator

Grade COB 6

Corporation/Organization Office of the Controller of Budget

Directorate Budget Implementation

Department County Governments

Division County Governments

Section / Unit N/A

Location / Work Station Headquarters

Reporting Relationships

Reports to Principal Fiscal Analyst, County Governments

Direct Reports Assistant County Budget Coordinators

Indirect Reports N/A

Job Purpose

This position is responsible for advising the Controller of Budget on effective methods of county budget implementation, facilitating authorization of withdrawals from the County Revenue Fund and other public funds. The holder is responsible for preparation of statutory and special reports on Budget Implementation.

Key Responsibilities/ Duties / Tasks

I. Duties and Responsibilities 

(i) Providing technical support to the Parliamentary and County Assembly Committees on matters raised in the COB’s reports;
(ii) Verifying, preparing, and processing supporting documentation for withdrawals requests for approval by the Controller of Budget;
(iii) Preparing quarterly, annual and special reports on budget implementation for both the County Executive and County Assemblies.
(iv) Preparing budget implementation reports for the County Governments in accordance with Article 228 (6) of the Constitution;
(v) Carrying out investigations and preparing reports emanating from County Governments on any matters that have come to the attention of the Controller of Budget in accordance with Article 252(1)(a);
(vi) Reviewing County Fiscal Strategy Paper and making recommendations;
(vii) Reviewing draft budget estimates and making recommendations;
(viii) Reviewing budget planning documents and making recommendations;
(ix) Maintaining and updating implementation of resolutions matrices derived from OCOB County government reports;
(x) Implementing and reviewing strategies, frameworks, work plans, legislation, policies, guidelines, procedures, and regulations for the OCOB;
(xi) Analyzing data for the development, implementation, and review of policies, procedures, and regulations on budget implementation, national government;
(xii) Conducting regular training to key staff on budget implementation and exchequer processes as specified by OCOB;
(xiii) Reconciling the Exchequer Control Ledgers to Appropriation Acts and preparing monthly reports on withdrawals from the County Revenue Fund. Monitor and analyze revenue performance by the County Governments and prepare monthly reports;
(xiv) Undertaking variance analysis on regular basis on the withdrawal from the County Revenue Fund and Approved Budget and Actual Expenditure and preparing reports and advising on mitigation measures;
(xv) Undertaking monthly reviews of the cash book and vote book reports of the County Government;
(xvi) Preparing and updating programmes and project databases and conducting periodic monitoring of county programmes and projects and prepare projects implementation status reports;
(xvii) Developing partnerships with key offices and stakeholders; and
(xviii) Organizing public participation programs to disseminate information on budget implementation in the counties.

Job Dimensions:

I. Financial Responsibility

a) Reviewing of County Government Exchequer Requests
b) Preparing and monitoring the execution of OCOB county office budget

II. Responsibility for Physical Assets

Responsible for the assets assigned by the office of the Controller of Budget as per office’s asset register

III. Decision Making / Job Influence

a) Financial
b) Analytical
c) Operational

IV. Working Conditions

Is exposed to minimum disagreeable conditions. The job holder has normal office facilities which include own office with desk and access to a telephone.
The role is predisposed to risk of prosecution arising from incomplete/inaccurate information published which may result in false or misleading reports and wrong decisions being made as well as arising from loss of funds due to approval
process.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

Bachelor’s degree in any of the following disciplines: Economics, Statistics, Finance, Commerce, Business Administration or equivalent qualification from a recognized institution

Professional Qualifications / Membership to professional bodies

a) Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Financial Analyst (CFA) or equivalent;
b) Must be a member of a recognized professional body e.g. Institute of Certified Public Accountants of Kenya (ICPAK) in good standing

Previous relevant work experience required.

At least three (3) years’ experience in a relevant field

Functional Skills, Behavioral Competencies/Attributes:

a) Proficiency in computer applications
b) Shown merit and ability as reflected in work performance and results
c) Meet the requirements of Chapter Six (6) of the Constitution

TERMS AND CONDITIONS OF SERVICE

The terms of service for each position are as specified in the Job Description.

Successful candidates will be offered a competitive remuneration package.

How to Apply

Qualified interested candidates should submit their applications quoting the job title on both the envelope and the cover letter.

Enclose a detailed and up-to-date curriculum vitae, indicating your current remuneration, home County, e-mail address and reliable daytime telephone contacts, together with copies of your certificates, testimonials and national identity card.

You should also provide the names of two referees who must be familiar with your previous work/academic experience indicating their telephone, postal and email addresses. Please note that it is a criminal offence to provide false information and documents in the job application.

Upon being successful and granted an offer of employment, successful candidates MUST present clearances and satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 by providing copies of the following;

1. Tax compliance certificate from the Kenya Revenue Authority (KRA)


2. Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI)


3. Clearance certificate from the Higher Education Loans Board (HELB


4. Clearance Form from the Ethics and Anti-Corruption Commission (EACC)

Applications should be sent by post or hand delivered to our office addressed to:

The Controller of Budget Bima House 12^th Floor, Harambee Avenue. P.O Box 35616-00100 Nairobi

so as to reach the Office of the Controller of Budget not later than 15^th November, 2022 at 5.00pm.

Only shortlisted candidates will be contacted.

The Office of the Controller of Budget is an equal opportunity employer.

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