Job Description

The Council of Legal Education has been re-established under the Legal Education Act, No.27 of 2012 with the twin primary purposes of: Promoting legal education and training, and the maintenance of the highest possible standards in legal education providers; and the provision of a system to guarantee the quality of legal education and legal education providers.

Position title: Personal Assistant to The CEO

Grade CLE 5/4 CLE/JOB-040/2021

Description: The job holder provides administration, management, and Secretarial support to the office of the Secretary / CEO.

Responsibilities

The duties of the officer will entail:

a) Maintain the office diary and assisting in planning appointments;

b) Handle and prioritize all outgoing and incoming correspondence (email, letters, packages;

c) Handle confidential documents ensuring they remain secure;

d) Prepare management minutes and circulate;

e) Monitor office supplies to ensure the most cost-effective orders;

f) Maintain electronic paper records and ensuring information is organized and easily accessible;

g) Provide a work environment that is conducive to office visitors,

h) Facilitate work of the officer one is assigned to;

i) Type routine letters, memos and reports from drafts and manuscripts;

j) Process data; prepare and write responses to simple routine correspondence;

k) Operate office equipment and ensuring security of office equipment, documents and records;

l) File documents; receiving, recording and dispatching mail;

m) Handle telephone calls, diary and appointments;

n) Handle routine office duties;

o) Cross-referencing correspondence and

p) Arrange for meetings; and

q) Mentor and supervise junior secretarial staff

Qualifications

a) Bachelor’s Degree in Secretarial Studies / Bachelor of Business and Office Management / Social Sciences from a recognized institution;

b) Diploma/Higher Diploma in Secretarial Studies & Office Management from the Kenya National Examinations Council or equivalent qualifications from a recognized Institution;

c) Management Course lasting not less than four (4) weeks

d) Minimum of four (4) years relevant work experience;

e) Secretarial Management Course from a recognized institution;

f) Proficiency in Computer applications skills and

g) Fulfil the requirements of Chapter Six of the Constitution.

Skills

Key Competencies, Skills and Attitudes

a) Planning skills;

b) Communication and reporting skills;

c) Interpersonal skills;

Job Benefits

Appointment will be on permanent and pensionable terms

Salary Scale

• Basic Salary: 137,984 x 12,616 – 150,600 x 12,616 – 163,215 x 12,616 -175,831 x 12,616 – 188,446 x 12,616 -201,062 per month


• House Allowance: Kshs.35,000


• Commuter Allowance: Kshs.12,000

How to Apply

CLICK HERE to apply online.

Closing Date: May 24, 2021

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