Procurement Assistant Job at ACDI/VOCA 2022

  • Published date: June 21, 2022
  • Category: Supply Chain & Procurement
    • Location: Nairobi, Nairobi
  • Jop type:
  • Salary: Ksh Not mentioned
  • Company name: Jobs in Kenya

Job Description


Essential Duties and Responsibilities:



  • She/he will manage administrative, operations and procurement activities in the project and ensure that these operations are in compliance with ACDI/VOCA’s Employee Personnel Manual (EPM), Procurement Manual, USAID rules and regulations, and applicable Kenyan law.

  • She/he will monitor office equipment and maintain supply levels. Submit supply order requests as needed;

  • She/he will assist with setup for new staff members and coordinates the onboarding and orientation for the field-based employees.

  • She/he will ensure efficient maintenance and security of office assets.

  • She/he will ensure efficient organization and execution of events, conferences, workshops, large general meetings

  • She/he will supervise and provide day-to-day guidance to the driver and any temporary or contract workers.

  • She/he will maintain organized and accurate records, including the submission of payment requests for general invoices, payments, and expense reports, and act as a liaison to outside vendors

  • She/he will maintain adequate Petty Cash and liquidate the balance when replenishment is required.

  • Perform cash counts daily and report the end day balance to Finance Manager. Enter all cash transactions in cash book daily.

  • She/he will maintain and/or prepare receipts of items purchased and provide office asset information to the Procurement Manager for entering into the electronic inventory system.


Qualifications:



  • Minimum of bachelor’s degree in Business Management or relevant field is required.

  • Minimum 2 years of experience, preferably within the international development arena.

  • Good understanding and experience with USAID policies and procedures pertaining to procurement.

  • Excellent critical thinking skills and judgment. Proven willingness to make timely and sound decisions.

  • Strong oral and written communication skills is required

  • Must be a problem solver and self-starter. Must exercise creativity and innovation, good communication, leadership and reporting skills.



 

Method of Application



Please submit a resume to HRKenya@acdivoca.org no later than June 23, 2022.


Please include the position title in the subject line.


Only those candidates considered for an interview will be contacted.


ACDI/VOCA is an equal opportunity employer.


Women, minorities and people from diverse groups are encouraged to apply.



 

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