Job Summary

• The procurement Intern will support the procurement Office in procurement activities to ensure quality successful delivery of procurement goods and services.

Duties And Responsibilities

• Preparation of bid documents


• Receive Demand Forms (DF), record, and together with the assistant procurement officer, process DFs as per laid down regulations and policies.


• Assist in the preparation of Request for Quotation(RFQ) and Request for Proposal (RFP).


• Evaluation of bids


• Support the Assistant Procurement Officer in evaluation of bids, expression of interests in line with LWF procedures and process.


• Screen all suppliers and service procedures on the watchdog site (CSI)


• Support in maintaining and audit trail for Procurement activities


• Assist the Assistant Procurement Officer in compiling documents for making payments to the suppliers and service providers.


• Ensure that invoices submitted to finances are properly supported.


• Ensure that the payment tracker is regularly updated.


• Ensure that the procurement Plans are regularly updated.


• Maintain an E-filling for all procurement related documents


• Support in Suppliers correspondence.


• Ensure that all suppliers service providers queries are attended to on time.


• Follow up on contract performance and ensure adherence to lead time.

Qualifications

• Bachelor’s degree in supply chain management, procurement, logistics or related field.


• Registration with KISM is an added advantage.


• Undergraduate degree, who have not yet entered the formal employment arena are encouraged to apply

COMPETENCIES

• Excellent communication, organization and presentation skills.


• Good analytical and problem-solving skills.


• Ability to work independently with guidelines and clear expectations.


• Proficiency in MS Word, Excel and other related programs.


• Ability to tolerate cultural, educational and religious diversity in the work place.


• Report writing skills.

A person of high integrity that will model LWF/WS Kenya Somali Program core values:

• Dignity and justice


• Compassion and commitment


• Respect for diversity


• Inclusion and participation


• Transparency and accountability