Role Purpose

• To ensure smooth flow of Supply Chain activities, providing direction & leadership to the teams working in these areas to achieve business objectives.


• To facilitate, source, order and ensure timely delivery of quality goods and services for smooth running of the farm

Key Responsibilities

• Trains & ensures development of the procurement team to enhance performance.


• Sets logical targets and discusses them with relevant persons and ensures implementation of appropriate strategies for their achievement.


• Evaluates the procurement team to measure performance & identify areas of improvement and follow up for appropriate intervention.


• Ensures optimal production and shipment planning of weekly orders to ensure client satisfaction on Quality On time In Full (QUOTIF).


• Negotiates best, rates, to ensure cost effective delivery and fulfillment of orders.


• Ensures Service Level Agreements and Annual Maintenance contracts with the service providers are in place, adhered to and re-newed on time where appropriate.


• Schedules performance evaluation for selected critical and value suppliers and ensure effective good representation of the user department in such evaluations.


• Liaises with external & internal suppliers in delivery of consignments.


• Ensures timely and effective communication to clients, customs and other government agencies on matters related to shipments to ensure smooth flow of consignments from port to port.


• Ensures compliance to phytosanitary & other local and international regulations.


• Prepares monitors & controls packaging materials budget.


• Approves departmental requisitions for purchase of sundry items with a focus on cost efficiency.


• Ensures all qualifying imports & agricultural inputs as per 5th Schedule of the EAC customs Management Act are applied for, followed up and exempted accordingly.


• Ensures that imports not qualifying for remission have appropriate HS codes as stipulated in the Finance Act.


• Carries out market intelligence from time to time to gather information on current procurement practices and alternative sourcing


• Ensures adherence to procurement procedures, rules & regulations and other relevant regulatory frameworks e.g. SOX.


• Supports and internalizes use of a tendering system for high value purchases.


• Ensures update and use of an order tracking system.


• Reviews current ways of working –i.e. from requisition to delivery of material with a view to enhance efficiency and time taken for the whole cycle whilst maintaining procurement integrity.


• Ensures reduction of COD purchases by exploring other possibilities taking into account the country and supplier’s circumstances.


• Drives the QUOTIF agenda as a business priority & ensures ownership by all team members.


• Prepares & submits ad hoc and periodic reports on Statistical data, KPIs, QUOTIF & ROP to the site management and other relevant parties.


• Enforces HSE rules and regulations and champions the implementation of the Syngenta HSE policy in all business decisions and activities.


• Any other tasks & projects as may be allocated from time to time.

Qualifications

Key Knowledge

• Bachelor’s Degree in Procurement or Supply Chain Management


• 5 yrs experience in a similar role

Key Skills

• Organizational


• Co-ordination


• Numerical


• Computer


• Networking


• Communication


• Intercultural competence


• Effective negotiating skills


• Problem solving


• Analytical skills

Personal Attributes

• Integrity


• Attention to detail


• Persistence


• Patience


• Initiative


• Assertive


• Adaptability/flexibility


• Action Oriented Communication skills


• Problem solving with an ability to provide alternative solutions in emergencies.


• Time bound sense of urgency.


• Management /Supervisory skills


• Organizational skills to be able to coordinate different tasks.


• Accuracy


• Analytical skills, action oriented, quick learner


• Able to anticipate