Job Description

Job Vacancy: Procurement Manager

Job Location: Kinangop, Kenya

Accountability / Reporting: The Procurement Manager reports to the Finance Director. The head of the department is the Finance Director.

Job Overall Purpose: Under the guidance of the Finance Director, the Procurement Manager is responsible for the effective delivery of procurement services to the company and ensuring the department is synchronized to meet the organizations needs

Knowledge, Skills and Experience Required

Qualifications: A degree in business administration/supply chain management, procurement or its equivalent

Experience: Minimum 5 years in a busy procurement environment

Skills & Knowledge:

1. Client handling & conflict resolution

2. Effective quotation sourcing

3. Excellent communication skills (interdepartmental and external)

4. Microsoft Office

5. Email etiquette

6. Extensive knowledge of procurement & purchasing principles

7. Leadership

8. Team organization

9. Critical thinking/analysis skills

10. Document preparation

Key Roles and Responsibilities

1. Manage stock levels and identify purchasing needs in coordination with the Assistant Purchasing Manager and procurement assistant and the stores department

2. Research potential vendors

3. Track orders and ensure timely delivery in coordination with the department

4. Ensure continuous update of internal databases with order details (dates, vendors, quantities, discounts etc)

5. Evaluate offers from vendors and submit proposals for final approval

6. Manage the administrative process throughout the duration of the preparation of the all documentation until the award of the work

7. Follow up with suppliers, as needed, to confirm or change orders

8. Liaise with warehouse staff to ensure all products arrive in good condition

9. Ensure all procurement related KPI’S, practices and policies are adhered to and compliance by the whole department

10. Researching pricing obtaining quotes locally on low value items and submit proposal for approval

11. Coordinate with requestors and make sure the right materials are needed. Find out the sample of material to be purchased if necessary

12. Strategic management of procurement activities in line with the company’s Strategic Plan

13. Perform other duties related field as assigned

How to Apply

If you are up to the challenge, possess the necessary qualifications and experience, kindly send your detailed CV quoting the job title on the email subject “Procurement Management” to: vacancies@jantakenya.com by or before 7th October 2021.

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