Job Description

Job Vacancy: Procurement Officer – Imports

Our client is a leading Oil & Gas company in the African region, they are seeking to have on board a competent Procurement Officer – Imports to support their expansion strategy and maintain efficient and effective services for their clients.

The job incumbent is expected to manage the procurement process for imports and exports.

Region: Nairobi

Reports to: Procurement Manager

Overall Objective: Primarily responsible for the job incumbent will be sourcing and evaluating suppliers, products, and services, as well as negotiating contracts to ensure that approved purchases are cost efficient and of high quality as per the procurement SOP, compliant with procurement procedures and overall Management reports.

Key Result Area

• Sourcing of overseas suppliers, local clearing agents and proactively following up on delivery of imported goods.


• Creating of imports purchase orders, adhering to the relevant procurement procedures, and attaching all supporting document.


• Sending of purchase orders to the suppliers once they have been approved.


• Maintain records of purchases, pricing, approvals for all shipments ensuring compliance to the laid down customs rules and regulations.


• Tracking shipments, issuing shipping schedules to ensure delivery times and locations are co-ordinated


• Ensuring the efficiency and effectiveness of imports/exports process and procedures ensuring that all records are filed for record keeping


• Liaising with the Warehouse and other relevant departments to determine items
  to order.


• Assist in preparation of Imports declaration form, Insurance Covers both for sea and Air shipments.


• Liaising with Clearing Agents on cargo clearance with Customs and expedite inspection of goods received.


• Notifying Suppliers on short-shipped, over supplies and faulty items received and taking the necessary action.

Minimum Requirements

• Bachelor’s Degree in business related studies: purchasing and supplies option preferred.


• Diploma in clearing and forwarding would be an added advantage.


• 3 Years’ experience in Import – Sea and Air freight


• Minimum 3 years’ experience in a similar role


• Knowledge of customs regulations & international customs requirements


• Experience in handling clearing & forwarding, costing of landed items and
  dealings with insurance companies for shipments and customs.


• Proven track record of successful performance in a similar role in a big organization.


• Experience in identifying vendors, KYC, sourcing, and vendor performance management.


• Commercially sound and good with numbers


• Good organization and communication skills, critical thinking as well as strong analytical skills


• Planning and time management skills, strong negotiation skills as well as strong business ethics


• Supplier/vender relationship management


• Flexibility/adaptability


• Personal quality: reliability & attention to details

How to Apply

Qualified and interested applicants should send their detailed CV, indicating their current and expected salaries to balteumconsultants@gmail.com not later than 5pm on 12th January 2022.

Only shortlisted candidates will be contacted.

“Our client embraces equal opportunity for all”

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