Job Description

Procurement Supervisor Job, Current Procurement Jobs In Kenya,

Title: Procurement Supervisor-NGO,

Industry: NGO,

Location: Nairobi,

Salary: Competitive based on Experience,

Our client is an NGO designed and dedicated to serving the needs of vulnerable refugee girls.  The organizations’ goal is ensuring the girls’ safety and security, long-term needs of healthcare, education, empowerment, and income generation. They seek to hire a highly qualified and efficient procurement supervisor who will provide overall supervision of the supply chain management department, and ensure coordination, formulation and implementation of supply chain management policies and strategies.

Key Responsibilities

• To plan and manage all activities involved in sourcing suppliers, procurement, quality assurance, financial, logistics and delivery activities.


• To oversee the preparation of the annual procurement plan, budget proposal and coordinate its implementation as per the law.


• To provide professional opinions for all tenders.


• Provide overall supervision of the supply chain management department.


• To oversee the preparation of the annual procurement plan, budget proposal and coordinate its implementation as per the law.


• To provide professional opinion for all tenders to the Chief Executive Officer and ensure line managers are provided with logistical advice to ensure effective and efficient procurement.


• To ensure that the best practices are employed in the procurement/ supply chain management.


• To supervise preparation and out tender bidding documents/requests for regular and specialized supplies including consultancy and outsourced services.


• To schedule procurement in line with the budget.


• To provide an oversight to the requisitions process to ensure competitive quotations for the purchases of goods: this includes facilitation of opening of tender or quotation documents.


• To ensure that services and goods are delivered on time and are within stated specifications and standards.


• To monitor usage of purchases and supplies to ensure that irregularity, duplication and wastage is minimized.


• To advise the CEO on the constitution of tender evaluation committees.


• To ensure that periodic stock taking, control, audit and interpreting the reports.


• To ensure preparation and management of inventory control register.


• To provide secretariat services to the opening and evaluation of committee of quotations or tender


• To manage the performance of the procurement team and undertake appraisal of staff.


• To monitor performance of supplies, goods, works and services.


• Prequalify and maintain accurate records of the organization’s suppliers and service providers.

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