Jumuia Hospitals ltd a subsidiary of the NCCK is seeking to recruit for the position of Procurement Officer for our kaimosi branch, vihiga county.

Role Summary: 

Reporting to the Chief Finance Officer

 The Procurement Officer is responsible for ensuring timely procurement of goods, services and works; assist in developing and implementing policies, and administrative systems in line with budgetary allocations in the Hospital for all functions.

Responsibilities

• Discover profitable suppliers and initiate business and organization partnerships.


• Negotiate with external vendors to secure advantageous terms.


• Approve the ordering of necessary goods and services.


• Finalize purchase details of orders and deliveries.


• Examine and test existing contracts.


• Track and report key functional metrics to reduce expenses and improve effectiveness.


• Collaborate with key persons to ensure clarity of the specifications and expectations of the Institution.


• Foresee alterations in the comparative negotiating ability of suppliers and clients.


• Expect unfavorable events through analysis of data and prepare control strategies.


• Perform risk management for supply contracts and agreements.


• Control spend and build a culture of long-term saving on procurement costs.


• Liaising with the stock management office to ensure that procurement of needed items is done and delivered in time.


• Ensuring correct specifications from users, and proper requisition authorization


• Receive requisitions for services needed by different units, sections, departments and the hospital in general, that are required for running it.


• Ensure use of updated list of pre-qualified suppliers or contractors to supply and provide various services to the hospital.


• Receive feedback from hospital services end users and respond accordingly in the hospital.


• Prepare and respond to service lender concerns through phone, mail or other appropriate media.


• Carry out market surveys and research to inform continuous improvement of services lent the hospital.


• Manage data of all records of hospital services rendered including their costs, deliveries and inventories in the hospital.


• Prepare all relevant documents and forward them to accounts to facilitate payments to service lent by renders for timely service delivery in the hospital.


• Raise services receipt vouchers to support verification of invoice sent by service providers to ensure payments for only what has been provided to the hospital.


• Monitor and ensure that services provided to the hospital by service lenders are sufficient and up to the required specifications and standards in the hospital


• Any other duty given from time to time

Academic Qualifications:

• Bachelor’s Degree in Procurement or Supply Chain Management from a recognized University;

Professional Qualifications:

• Must be a member of a recognized professional procurement body (KISM)


• Must be a licensed practitioner


• Knowledge of e-procurement systems


• Knowledge of Public Procurement and Disposal Act


• At least three (3) years’ experience as a Procurement Officer in a reputable hospital.