Date of Commencement of Duty: Immediately
Duty Station: Nairobi (Kiambu)
Duration: One Year

Roles and responsibilities

The holder of this position will:

• Support the Finance department in effectively managing the project budget.


• Support the Finance department in accurately phasing the annual budget on quarterly and monthly basis based on the project work plan.


• Monitoring budget to actual expenditures, producing regular and special budget reports, performing various budget analyses, calculating budget adjustments caused by revised projections and advising team project manager and management appropriately.


• Coordinating the preparation and monitoring of budgets for the project as per both internal and external formats, on monthly, quarterly and annual basis.


• Ensure accurate and timely input of financial data to ensure sound financial reporting and management.


• Reviewing and posting all field staff liquidations in Quick books


• Ensure all payment vouchers are well supported, approved invoices, LPOs, requisitions, quotations, and other supporting documents.


• Prompt response to and processing of financial queries from staff, suppliers and partners.


• In close coordination with field project staff maintains a system to monitor and forecast cash requirements to meet administrative and project expenditures.


• Establishes monthly cash requirements for the field staff and make a timely replenishment.


• Ensuring that the financial policies and procedures are complied with


• Maintain an organized and effective financial filing system for all Finance documents including vouchers.


• Manage the donor reporting timetable for the project/program and ensure reports are produced in a timely manner


• Support and advise partners in submitting their reports and accountabilities


• Checking of accountabilities submitted by staff against budget and query of any variances.


• Understand the donor rules and regulations and ensure all staff and volunteers are following and complying with donor and CSA rules for the grant.


• Support the finance manager to produce high quality monthly management reports, advising on any variances.

Key Qualifications & Experience

• Degree in Accounting, Finance or related degree or CPA-K holder.


• 2-5 years’ experience in a similar role


• Excellent communication and interpersonal skills


• Experience of rules and regulations for non-profit organizations; knowledge of donor financial reporting and donor procurement procedures


• Adjusts to competing priorities in a fast-paced environment


• Strong organizational skills and time management skills


• Financial and Information Technology Systems - Advanced knowledge of Microsoft Office, Excel particularly. Use of accounting software, Quick books


• Ability to work independently as well as in a team environment