Job Description

Job Title: Project Services Coordinator

Reports to: Project Manager

Industry: Agriculture Hub project- under Oil and Gas industry

Location: Nairobi

Overall Purpose of the Job: To coordinate all project planning, control and reporting activities including scope, schedule, cost & budgeting, risk management, reporting, and document management: thus, actively supporting
the project manager to efficiently and effectively achieving cost and time targets.

Main Responsibilities

• Coordinate the definition of the project WBS.


• Ensure the planning, monitoring and updating of the project schedule


• Ensure the definition of the project budget accuracy.


• Ensure a robust and integrity definition of the cost and schedule estimates.


• Ensure and coordinate the execution of project risk management activities.


• Coordinate the assessment and formalisation steps of potential project changes


• Consolidate and track potential and approved project changes.


• Ensure the monitoring and update of the project schedule, progress, and cost figures.


• Update project baselines.


• Ensure an accurate and timely project reporting.


• Ensure the control of project documents.

Key Activities

• Definition and implementation of project coordination and project control procedures (planning, progress measurement, cost control, cost estimates, document management) accordingly to applicable company rules and standards.


• Support the Development Project Manager in the preparation of project independent reviews.


• Support the Development Project Manager in the application of project change management processes


• Review and prepares project reports.

Qualifications

• University degree (engineering or economics preferred)


• 7 years of direct project service experience.


• Preferred experience on execution activities.


• Fluent knowledge of English.


• Intermediate knowledge of the local language (if required)

Required knowledge, technical or professional skills

Project Configuration:

• Development Project Scope Definition


• Create ABS (Activities Breakdown Structure), Create WBS (Work Breakdown Structure)


• Develop Project Communications Plan: process of determining Project Stakeholder
  information needs and establish project communication channels, both external & internal
  to the project team


• Develop Project Risk Management Plan & Risk Responses (Identify Risks, Risk Analysis,
  Qualitative Risk Analysis, Quantitative Risk Analysis)


• Develop Project Schedule Baseline: Sequence activities, estimate activity resources &
  durations utilizing industrial software (Primavera or Microsoft project)


• Development Project Cost Estimation (CAPEX, OPEX, DECOMMISSIONING)


• Plan Project Procurements


• Project Budget Determination


• Project Quality Plan


• Schedule & Cost Risk Analysis


• Value Management (capability to lead and facilitate improving practices workshops:
  Opportunity Framing, Lessons learned capitalization and identification, decision making
  scenarios, etc)

Project Monitoring and Controlling Process:

• Project Scope Control & Change Management


• Development Project Control Costs


• Development Project Gates, Assurance Review, Project Technical Review, Peer Review process involvement


• Project Schedule Manage, Control & Baseline update


• Monitor and Control Development Project Work


• Monitor and Control Risks, Update Risk Management Plan & Risk Register


• Perform Quality Control


• Preparation of Project Performance Report (Weekly, Monthly) of the general status update, cost, economics, scheduling, authorization situation


• Project documentation management

Project Closing Process:

• Close Project or Phase requirements and reports preparation for approval


• Close Project Procurements


• Historical and Lessons Learned information collection and dissemination

Required personal capabilities

• Demonstrate aptitude for teamwork


• High level interpersonal skills


• Excellent written and oral communications skills


• Ability to handle multiple tasks at any given time with excellent analytical and problem solving skills

To apply, send your CV only to applications@flexi-personnel.com before 27th September 2021.

Clearly indicate the exact position (Project Services Coordinator) applied for and your minimum salary expectation on the subject line.

NB: Flexi Personnel does not charge candidates for job placement.

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