Job Purpose

Reporting to the Pensions Administrator, the Property Manager has full responsibility of managing daily operations of the Portfolio of CBK Pensions Fund Properties comprising of Commercial and Residential Properties.

Key Duties and Responsibilities

1. Strategic Responsibilities
   
   
   1. Active participation in the development, implementation and execution of strategic plans in support of the Corporate strategy.
   
   


2. Technical and Operational Responsibilities
   
   
   1. Supervising the ongoing construction works and making regular site visits to monitor progress through attendance of monthly site meetings and inspections.
   
   
   2. Liaising and co-ordinating with project consultants on project implementation schedules.
   
   
   3. Evaluating of payment certificates for work-in progress for payment.
   
   
   4. Drafting, reviewing and sending out Tenders for service providers and repair works.
   
   
   5. Supervise technical repair works on Fund properties.
   
   
   6. Prepare technical reports on ongoing projects and properties for Investment Committee Meetings and Board of Trustees meetings.
   
   


3. Marketing/Leasing
   
   
   1. Negotiate lease terms and preparation of Letters of Offer, follow up with Legal Division on preparation of lease documents.
   
   
   2. Marketing vacant apartments to achieve good occupancy levels.
   
   
   3. Perform tenant screenings.
   
   
   4. Preparation of market surveys, through rental assessments.
   
   
   5. Ensure consistent application of property rules and regulations and adherence to lease terms and conditions by all tenants.
   
   
   6. Supervision of maintenance and all service providers including any contract or temporary personnel working at the property to ensure quality of service and works carried out.
   
   
   7. Liaison with letting agents where there are voids.
   
   


4. Financial
   
   
   1. Ensure that rent is reviewed on due date as per lease agreement.
   
   
   2. Follow up on collection of all rent/ service charge deposit and accurate records update.
   
   
   3. Review accounts with arrears on monthly basis and determine necessary course of action to collect outstanding balances in consultation with the Administrator.
   
   
   4. Preparation of the annual Budget for the Property Section and adherence within the budget during the fiscal year.
   
   
   5. Ensure proper record management of all tenants’ data and payments (rent deposit & utilities) received.
   
   
   6. Follow up on audit and payment of excess service charge by tenants.
   
   


5. Administrative
   
   
   1. Ensure consistent application of property rules and regulations and adherence to lease terms and conditions by all tenants.
   
   
   2. Maintain cordial relationship with tenants and service providers.
   
   
   3. Preparation of service contracts in liaison with Legal Services Division.
   
   
   4. Valuation of the properties in liaison with Property Valuation firms.
   
   
   5. Preparation of Board of Trustees / Executive Committee papers on projects and property for presentation.
   
   


6. Procurement
   
   
   1. Ensure compliance to the Public Procurement and Asset Disposal Act 2015, Regulations, Manuals and Circulars from PPOA & National Treasury.
   
   
   2. Coordinate Tender Opening and Evaluations.
   
   
   3. Facilitate tender and contracts management including management of supplier relationships and ensure supplier performance monitoring and evaluation.
   
   
   4. Plan and facilitate Disposal of obsolete, unserviceable assets.
   
   


7. Other Responsibilities
   
   
   1. Signatory and approver of payments for the Pension Fund.
   
   

31. Assisting the DC Pension Scheme on property issues.

Qualifications

1. A Bachelor of Arts Degree in Land Economics, Real Estate or its equivalent.


2. Post Graduate diploma in Estate Management.


3. Membership of relevant institute, e.g. Institution of Surveyors of Kenya (MISK).

Work Experience

A minimum of eight (8) years’ post qualification experience with at least three (3) years as a Property Manager.

Competencies

Technical Competencies

1. In-depth knowledge of property management principles, procedures, and standards & practices of property management.


2. Demonstrate knowledge and understanding of any legal or regulatory principles that apply to property management.


3. Knowledge of real estate property markets.


4. Strong ability to negotiate, develop, understand and prepare property agreements and contracts (Law of contract).


5. Knowledge of valuation of property.


6. Knowledge of the various Laws applicable to property management and the construction industry.


7. Knowledge and experience in overseeing of new construction and renovation projects.


8. Working knowledge in Accounting/Finance and IT skills.


9. Budget preparation.


10. Strong communication and presentation skills including ability to develop proposals, concept papers, position papers as well as write reports and prepare relevant Board Papers on property matters.

Behavioral / General Competencies

1. Professionalism.


2. High levels of Integrity.


3. Strong Leadership Skills.


4. High level of interpersonal and cross-cultural skills, including ability to build alliances and collaborative relationships with sensitivity to diversity.


5. Strategic thinking and problem-solving skills.


6. Strong interpersonal, analytical and creative thinking skills.


7. Strong persuasion and negotiation skills.


8. Decision making skills.


9. Emotional intelligence.