Job Description

We are seeking to filll the following position for our client who is running one of the top hotels in Kitui County;

Purchasing & Stores Clerk 

1 Position

Job Summary

1. Stores Clerk – Ensure a clean Food & Beverage stores area as well as the general store and in charge of checking quantities and quality of all food items, maintenance materials and other materials in all the stores before and after issuance to internal customers.

2. Purchasing Clerk – Plan, direct and or coordinate the activities of purchasing material and food staff by vetting the credibility, reliability and ability of suppliers and ensuring that the company does not rely on one supplier in all the items.

Job tasks – Stores Clerk

Your responsibilities will include, but not limited to the following;

1) Receive, store and issue supplies and equipment and compile records of all supplies issuance transactions

2) Verify that supplies received are as in the requisitions, Local Purchase orders, delivery notes and invoices and where necessary, issue goods received notes

3) Take stock of all supplies and equipments regularly or on monthly basis and reconcile all the stores records with the physical stock

4) Regularly compile expenditure reports as may be required and submit the same to your supervisor and or the Hotel Manager

5) Exercise general control over all the activities of the stores

6) Ensure safe keeping of all supplies and or materials both as to quantity and quality

7) To maintain proper stores records

8) Regularly initiate purchases requisitions for the replenishment of stocks of all stores items whenever stock levels of any item of store approach the minimum stock levels in respect thereof

9) To initiate stoppage of further purchasing whenever the stocks are at the maximum levels

10) To reserve particular materials for specific events when required or requested and as recorded in specific even orders

11) To issue materials only in required quantities and against authorized requisition notes

12) Any other duty that may be assigned to you by the management

Job tasks – Purchasing Clerk

Your responsibilities will include, but not limited to the following;

1. Maintain the records of goods ordered and received

2. Locate vendors of materials, equipments and or supplies and interview them in order to determine products availability and terms of sales and supplying

3. Prepare and process requisitions and or local purchase orders for supplies, materials and or equipments

4. Control the purchasing budget

5. Review purchases orders and contracts to confirm compliance with the company purchases policy

6. Analyze the markets and delivery systems in order to assess present and future materials availability

7. Develop and implement purchasing & contract management, instructions, policies and procedures

8. Any other duty that may be assigned to you by the management

Education & Experience

3) Holder of CPA Part I (a BCom – Accounting option is an added advantage)

4) Diploma in Procurement & Supplies from a recognized institution

5) Diploma in Stores management from a recognized institution

6) At least 2 years experience in all the two areas

Knowledge,

1) Customer and Personal Service – Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

2) Clerical – Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

3) English Language – Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

4) Number Facility – Knowledge and ability to add, subtract, multiply or divide quickly

5) Mathematical Reasoning – Knowledge and ability to chose the right mathematical, calculus and statistical methods or formulas to solve problems

6) Perceptual Speed – Knowledge and ability to quickly and accurately compare and differentiate among sets, letters, numbers, objects, pictures or patterns

How to Apply

Please send your current Resume on the following e-mails indicating on the subject the position you are applying;

1. info@equatorialconsultants.co.ke

2. ceo@equatorialconsultants.co.ke

3. johnmwanzia@gmail.com

If you do not hear from us in a week’s time after you have forwarded your resume to us, please assume that you have not been considered.

Wewill however keep your resume in our data base and always get in touch with you as soon as we get a position that matches your skills, qualifications and experience.

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