Project Description

The purpose of the USAID-funded Western Kenya Sanitation Project (WKSP) is to create a financially sustainable, transformative, replicable, and locally owned sanitation marketplace in the eight counties of western Kenya. The main objectives of the project are

• increased access to and uptake of market-based improved sanitation and fecal sludge management (FSM) products and services;


• increased access to and uptake of market-based improved menstrual hygiene management (MHM) products and services at the household level. The target counties for this activity are: Bungoma, Busia, Homa Bay, Kakamega, Kisii, Kisumu, Migori, and Siaya.

Position Description

RTI is seeking a Finance Manager for the anticipated WKSP project. The Finance Manager will be responsible for overseeing the project’s financial management and preparation and submission of financial statements as well as adhering to USAID and RTI financial and accounting policies. This position will additionally manage the projection of monthly, quarterly, and annual expenditures. This position will report to the Finance and Administration Director.

Responsibilities include, but are not limited to:

• Oversees the project’s financial management and preparation and submission of financial statements and other cost-accounting reports.


• Ensures adherence to USAID and RTI financial and accounting policies and procedures.


• Manages projection of monthly, quarterly, and annual expenditures and prepares pipeline estimates.


• Develop monthly consolidated financial calendar and ensure payments for staff travel advances, and advances are liquidated on time and accurately.


• Manage the presentation, circulation, filing and archiving of accounting and financial documents as directed by the Finance and Administration Director.


• Prepare and submit semi-monthly and monthly financial statements (including expenses, receivables, and payables).


• Perform compliance review on all project expenditures and ensure strict compliance with all USAID and RTI financial and accounting policies and procedures.


• Establish and maintain sound and transparent accounting and fiscal control procedures and make appropriate recommendations for improvement when necessary.


• Coordinate and consolidate the projection of monthly, quarterly, and annual expenditures, financial reports, and budget forecasts.


• Prepare biweekly cash requirements, monitoring cash flow and reconciles cash accounts in order to maintain appropriate cash balances. 


• Manage and coordinate inventory control and tracking of project equipment, including property logs, serial numbers, and tags.


• Review the financial records, procedures and systems of subcontractors and sub-grantees when necessary to ensure compliance with the work orders.


• Prepare and review payment vouchers in support of payments for project activities and suppliers’ invoices confirming such payments are in accordance with the laid down procedures and policies, accurate, complete, adequately supported by all underlying appropriate documents, and correctly coded to the appropriate expenses and tracking code and project code.


• Prepare and submit upward RTI annual foreign tax report (VAT report) in compliance with USAID and local government regulation and processes.


• Prepare other financial and cost accounting reports, operations and analysis as required by management and RTI head office.


• Works closely with COP, technical staff, pertinent RTI home office staff and appropriate USAID staff when necessary to ensure project resources are effectively and efficiently budgeted, analyzed, disbursed, monitored, and reported in achieving project objectives and results.


• Liaise with the project management unit in the head office with regards to accruals, budget monitoring, and forecasts.


• Ensure adequate filing of finance documents; and


• Perform other duties assigned by the supervisor.


• Provide oversight to the overall project management and human resources functions; 


• Month End Accounts Closure:


• Timely month end closing of accounts.


• Monthly reconciliation of all Balance Sheet items.


• Ensure that the financial statements tally with the list of transactions and accounting and financial records and returns 

Qualifications:

• Bachelor’s degree in accounting, business administration, or related field and 10 years of experience, master’s degree and 6 years of experience.


• Knowledge of applicable USG and USAID procurement, assistance, rules and regulations, as well as administrative policies and techniques. 


• Proficiency in MS Excel, Word, PowerPoint and Access plus working knowledge of accounting and procurement software (particularly QuickBooks) is preferable.  


• Demonstrated attention to detail, ability to follow procedures, ability to ensure compliance of financial regulations with a team.


• Ability to meet deadlines and work independently and cooperatively with team members.


• Proven ability to work under pressure, and with multiple concurrent demands. 


• Excellent communication and interpersonal skills. 


• Proficiency in English is required.


• Work experience in Kenya required.