Job Summary

The Senior Executive Assistant will be responsible for managing the day-to-day activities of the CEO and ensuring daily administrative needs are met promptly and efficiently. Should have extensive experience supporting top-level executives, proficient in managing complex schedules and handling confidential information. Dedicated professional committed to ensuring seamless executive operations and facilitating strategic initiatives

Duties and Responsibilities

• Maintain the CEO’s complex schedules, and diaries, coordinating meetings, logistics, and international conference calls, preparing agendas, taking minutes, and making necessary travel arrangements


• Liaise with key stakeholders to resolve queries/complaints raised by internal and external clients, suppliers, etc.


• Prepare, collate and hand in all necessary information required by the CEO prior to any meeting or interaction


• Assist in the coordination and execution of special projects, as assigned by the executives


• Consistently build and maintain relationships with key stakeholders for the purpose of working together to support the CEO


• Support delivery of CEO initiatives, via management of trackers to ensure success within the agreed timelines


• Ensure to keep the CEO up to date with daily, weekly and monthly reports of pending actions


• Follow-up on the completion and submission of relevant reports from key stakeholders


• Timely and professional responses to and report outcomes of ad hoc projects, business issues, client requests stakeholder requests, etc. that impact the business


• Prepare reports, presentations, speeches, etc. on behalf of the CEO


• Serve as a point of contact between the executives and various departments, clients, and suppliers


• Anticipate the needs of the executives and proactively address them


• Prepare and reconcile expenses for the CEO


• Conduct research, collect and analyze data to prepare reports and documents for the CEO when required


• Communicates with the Board of Directors and coordinates the full life cycle arrangements for their meetings from arrival to departure.


• Provide support to all directors and senior management team when required

Minimum Requirements and Competencies

• Bachelor’s Degree in any Business Discipline


• 7+ years’ experience in an Executive Assistant role preferably supporting C-level executives


• Ability to manage senior executives in the organization


• High levels of integrity and confidentiality


• Proven ability to streamline processes and enhance efficiency in fast-paced environments.


• Able to handle sensitive information with integrity and confidentiality.


• Strong written and verbal communication skills.


• Exceptional organizational and multitasking abilities, with keen attention to detail