Job Purpose

• Reporting to the Principal Officer Commission Secretarial Services, the Senior Officer Commission Secretarial Services is responsible for supporting the Commission Secretarial Services function.

Duties and Responsibilities

• The Senior Officer, Commission Secretarial Services will perform the following duties;


• In liaison with the Principal Officer, Commission Secretarial Services prepare and circulate a schedule of weekly Commission meetings;


• To receive and circulate agenda items from the Secretariat;


• Issuing of notices of meetings;


• Oversee the utilization of the Commission boardroom;


• Prepare high quality Commission minutes during meetings;


• Assist in collating and circulating papers and reports for deliberation in Commission meetings;


• Dissemination of action points to respective action officers;


• Maintain minute files of the members of the Commission;


• Maintaining Commission Circulars and records of Commission decisions;


• Follow up of actions on Commission resolutions with the respective action officers;


• Follow up on Commission invitations to meetings by various stakeholders; and


• Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.

Qualification and Experience

• Bachelor’s degree in Business Administration/Human Resource Management/Social Science in related field from a recognized university.


• Certified Secretary (CS) qualification/CS (K)


• Member in good standing of the ICS


• Relevant work experience of at least Six (6) years three of which must be in Board/Commission Services.

Key Competencies

• Meets the requirements of Chapter Six of the Constitution of Kenya.


• Ability to deliver results in a complex and dynamic environment.


• Ability to identify customer needs and deliver service excellence.


• Demonstrate knowledge in relevant legislation and applicable standards.


• Ability to maintain high level of confidentiality and integrity.


• Strategy – Each officer in this category will demonstrate skills and knowledge in their respective technical areas of specialization, while embracing new and innovative ways of service delivery.


• Behavioural/People – Officers at this level will uphold professional ethics, Commission core values, support individuals and teams towards the achievement of Commission goals.


• Performance – At this level, Officers are expected to be technically proficient, excel in the execution of their work, while operating within the provisions of legal and regulatory framework.

How to Apply