Senior Project Assistant at International Organization for Migration (IOM)

  • Published date: November 16, 2023
  • Category: Administrative & Office
    • Location: Nairobi, Nairobi
  • Jop type:
  • Salary: Ksh Not mentioned
  • Company name: Jobs in Kenya

Job Description


  • Under the general supervision of the Regional Director, in coordination with the Regional Health Assessment Programme Coordinator (RHAPC) for Sub-Saharan Africa and the MHD National Officer; under the direct supervision of the Regional Migration Health Specialist for East and Horn of Africa, the incumbent will support implementation of the IDF-funded regional project “Support to EAC for the implementation of the 5-year roadmap on cross-border health and outbreak responses in the East African region”.

Core Functions / Responsibilities:

In particular he/she will:

  • Assist the implementation of the project; monitor implementation of the activities to monitor that work is proceeding according to established plans; analyse implementation difficulties and make recommendations for adjusting.

  • Liaise, monitor the implementation and coordination with the East Africa Community EAC and other MHD programme.

  • Assist in coordination and monitoring the financial, administrative, and technical aspects of the project in line with IOM policies and donor requirements.

  • Assist in planning, coordination and facilitation of workshop and regional meetings for relevant internal and external parties as pertinent to the project and MHD activities.

  • Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, donors, and other stakeholders relevant to the project.

  • Attend consistently and actively the WHO-led regional Technical Working Group (TWG) on Risk Communication and Community Engagement (RCCE) and the Point of Entry sub-TWG sharing and coordinating project implementation building synergies with partners.

  • Draft correspondence, briefing notes, presentations, narrative, and financial reports; monitor status reports are prepared and submitted in a timely manner.

  • Coordinate and follow-up all administrative procedures to hire the consultants and close coordination with the NO and RTS, follow up on their work and final documents.

  • Assist in identify and document good practices and lessons learned; contribute to the development of Standard Operations Procedures (SOP), guideline, policies and concept papers and support the development of new projects.

  • Perform such other duties as may be assigned.

Required Qualifications and Experience


  • Completed University Degree from an accredited academic institution preferably in health or environmental related studies with at least four (4) years of relevant professional experience; Or,

  • Completed High School/Secondary school education with at least six (6) years of relevant professional experience.


  • Knowledge and previous work with Regional Economic Commission, particularly Inter-Governmental Agency for Development (IGAD), and East Africa Community (EAC) is a mandatory requirement.

  • Consolidated experience in liaising with, national/international institutions, United Nations agencies and non-governmental organizations.

  • Prior work experience with UN agencies or international humanitarian organizations is a strong advantage.

  • Proven experience in organizing regional meetings, conferences, and events; and

  • Knowledge and previous work on health cross-border initiatives.


  • In depth knowledge of the broad range of cross-border health, migration related subject areas dealt with by the Organization.

  • Knowledge of UN and bilateral donor programming; and,

  • Knowledge of UN financial rules and regulations.


  • Required: For all applicants, fluency in English and Kiswahili is required (oral and written).

  • Desirable: Working knowledge of French; and/or any other UN Official language is advantageous.


Method of Application

Submit cover letter indicating the Position Title & Vacancy Notice Number (VN No.), and CV with telephone and e-mail contacts including 3 Referees (Supervisors) to: IOM, RO Human Resources Department, via e-mail to
Closing Date: 28 November 2023


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