Job Description

Scope of Work

Position: Senior Finance Manager

Activity: USAID Kenya / East Africa Journey to Self-Reliance (J2SR) Mission Support Program

Implementer: SoCha LLC

Company Background: SoCha (a portmanteau of Social and Change) is an independent Monitoring, Evaluation and Learning (ME&L) firm that provides bespoke solutions to social challenges. Since our inception in 2010, we have grown into a fully-fledged ME&L services firm that specializes in advancing innovative methodologies and changing the way donors find solutions to social problems.

Activity Background: USAID/Kenya East Africa seeks to advance what self-reliance means for Kenya and the broader region. To support USAID/KEA to align programming toward promoting self-reliance outcomes, SoCha LLC has recently been awarded and will implement a two-year (optional three-year) mission support program to enable USAID to pivot into this journey to self-reliance (J2SR).

To support this journey, the J2SR program will support USAID/KEA to understand context, align programs, collect data, understand complexity, and apply learning to program adaptation.

Thus, the Journey to Self-Reliance program aims to:

1. Strengthen monitoring, verification, and reporting systems;


2. Improve the utilization of evaluations, assessments, and analyses to fulfill learning objectives and inform decisions;


3. Improve internal and external coordination, collaboration, and learning;


4. Enhance practices of learning and adapting; and


5. Support strategy development and process management.

J2SR is both a support contract and a core learning mechanism for the USAID/KEA mission.

J2SR will support USAID/Kenya and East Africa across all technical areas, operating in Nairobi, Kenya with travel in both Kenya and the East Africa region.

J2SR will partner with local organizations and local firms and will work to build local capacity to drive ambitious development agenda throughout Kenya and East Africa.

Position background: The J2SR program, implemented by SoCha LLC, seeks a highly motivated Senior Finance Manager based in Nairobi and report directly to the Director of Finance and Administration.

Responsibilities:

Financial Management, Policies and Procedures:

• Ensure that SoCha LLC, policies, procedures, guidelines and other appropriate policies are implemented and regularly updated based on SoCha international procedures, and in compliance with Kenyan laws.


• Use QuickBooks accounting software to monitor actual expenditure against budget


• Ensure and maintain reliable and accurate accounting records for the organization and produce management accounts to facilitate the effective management of the organization.


• Supervise and check all financial activities for accuracy and quality of information.


• Analyze financial information and reports, identify problem areas, take remedial action where necessary and make recommendations to the Director, management and other staff as appropriate.


• Conduct analyses of records of current and past operations to determine trends and monitor the financial health of the organization.

Financial Reporting:

• Ensure the timely submission of high-quality financial reports for internal and external audiences.


• Proactively draw attention to any problem areas and initiate solutions in consultation with the Director of Finance & operations and other staff as appropriate.


• Review SoCha Programme financial reporting processes and improve their efficiency and effectiveness.


• Ensure also timely monthly closing of accounts and sending the relevant reports to HQ before the deadline.

Budgeting and Cash Flow:

• Produce regular analyses of income and expenditure to assist the Finance and Operations Director and senior management team in the budget monitoring process.


• Prepare budget guidelines and support the annual budget preparation.


• Develop annual cash flow forecasts and monitor to ensure sufficient local funds are available to meet the organization’s requirements.


• Support Programme Managers with timely, high-quality financial information and analysis.

Liaison and Communications:

• Liaise and regularly communicate financial information and analyses to Directors and senior management team, Programme Directors and Coordinators and other staff as appropriate.


• Oversee payroll and preparation of social charges (NSSF) and tax remittances (PAYE) for staff each month


• Maintain current and accurate bank balances and check distribution list


• Reconcile all project bank and cash accounts at the end of every month


• Prepare monthly reports on outstanding advances and work with employees and supervisors to clear advances


• Design a system for documents and records management, including electronic and physical filing of all financial documentation

Qualifications:

• Bachelor’s degree (finance, accounting or related degree)


• 5+ years demonstrable experience managing finances for donor funded projects


• Excellent communication skills


• Knowledge of MS Excel and Word


• Experience with QuickBooks software

Place of performance: Nairobi, Kenya with occasional travel within Kenya or East Africa region

Period of performance: Through the life of the activity, October 15, 2021, unless extended by a modification to the employment agreement, or terminated in accordance with SoCha LLC policy and Kenya law

Reporting: The Senior Finance Manager reports to the Director of Finance & Administration

How to Apply

Interested candidates must submit their CV by end of the day, Thursday November 28, 2019.

To apply, kindly click on this link: https://socha.today/senior-finance-manager/

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