Supply Chain Assistant at International Rescue Committee

  • Published date: June 14, 2021
  • Category: Supply Chain & Procurement
    • Location: Nairobi, Nairobi
  • Jop type:
  • Salary: Ksh Not mentioned
  • Company name: Jobs in Kenya

Job Description

Job Description



The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.




Job Description


Supply Chain Assistant will work under the supervision of the Supply Chain Officer and should be a strong team member who can assist in the continued development of the logistics team and contribute to the further effective running of IRC programs.


Key Responsibilities:


Procurement



  • The implementation and / or maintenance of standard IRC Kenya procurement procedures.

  • Ensuring that procurement services are carried out in accordance with IRC Kenya and donor-specific polices.

  • Coordination with Finance, Admin, and program departments to ensure coordinated internal controls, timely payment of vendors and full, auditable support documentation.

  • Ensuring a transparent and responsive procurement process is implemented and maintained.

  • Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.

  • Ensuring that all Supplies, services, and equipment required are delivered in time.

  • Establishment and maintenance of ethical, professional working relationships with suppliers.

  • Maintain supplier information for regularly purchased items and be advised of current market conditions.

  • Supervise staff, assigning of duties through Delegation, supervising the performance and regularly evaluating staff directly supervised by you.

  • Guide on procurement-specific issues or improvements.

  • Receive purchase request, process quotation, process purchase orders and payments.


Warehouse



  • Make sure the warehouses looked after, ensuring that updating of stock records is done daily both on the Bin card and stock cards.

  • Certify that stores’ procedures are adhered to by all staff.

  • Ensure that there is Controlled access to all IRC stores verify stores premises are secure.

  • Have a well maintained stores filing system.

  • Make certain efficient storage and inventory system is maintained and review monthly stock reports.

  • Confirm office, residence, and store’s inventory is done monthly.


Assets and Equipment management



  • Maintain a monthly updated asset register and make sure updated asset, inventory sheets are well kept.

  • Verify that all IRC property is well maintained. Also handle fleet.

  • Guarantee assets that are allocated to individuals are signed off on the equipment issue form.

  • Certify that the premises are well looked after.

  • Check that the movement of IRC assets is supervised, and the vital documentation is done when an asset changes its status.

  • Ensure that an up-to-date filing system for all assets maintained. Also review all monthly asset reports.

  • Recommend assets for disposal and ensure that the vital paperwork is prepared.


Supply Chain Reports



  • Weekly PR Tracking status report, monthly Assets, Inventory and Fleet reports.

  • Data collection.


Qualifications



  • Holder of minimum Diploma or equivalent in purchasing, supplies and management in business Management, Supply Chain management / computer literate.


Required Experience & Proficiencies:



  • At least 3 years’ experience in procurement administration, preferably with a non- governmental or humanitarian international organization.

  • Strong interpersonal skills and ability to communicate clearly, coupled with ability to influence through negotiation skills.

  • Good writing and organizational skills.

  • High sense of integrity.

  • Excellent digital literacy and experience working with procurement software’s.

  • Cultural and diversity sensitivity. Proficiency in Pokot desirable.






 


Method of Application


Submit your CV and Application on Company Website : Click Here

Closing Date : 11th July, 2021

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