JOB PURPOSE

Feed the Children (Kenya) is looking for multi-talented intern to join the Procurement & Logistics unit in the Kenya Country office based in Gigiri, Nairobi for a period of 3months. The Intern will support the unit in various activities as will be assigned by the Supervisor or designate. He/she will mainly assist the Procurement & Logistics Officer in raising quotations, quotation analysis, preparing the tender and procurement documents.

KEY ACCOUNTABILITIES

• Under direct supervision of the Proc. & Logistics Officer, provide support to procurement & Logs Department in effective acquisition of supplies.


• Support invoice processing in consultation with Finance Office, liaise whenever necessary with service provider/partner/retailer to expedite the process.


• Support the planning and implementation of innovative supply chain operations, initiatives and services to ensure value for money and time saving.


• Provide technical advice and identify opportunities for improvement and innovation initiatives analyzing best practices from the humanitarian and private sector.


• Support the management of vendors, including performance monitoring and measurements.


• Participate in opening of tenders, quotations and evaluation.


• Stock taking, inventory and reconciliation.


• Scanning of various procurement documents and upload in cloud storage system.


• Filing of various documents including quotations, minutes and contracts.


• Taking minutes of departmental meetings when required.


• Assist in quote analysis, LPO preparation, vendor performance evaluation and documentation.


• Prepare daily, weekly and monthly updates and update supply chain dashboards.


• Assist in monitoring the inventory management process to track trends and account for the inventory status from receipt to dispatch to final delivery points.


• Facilitate filing of contract documentations and ensure completeness of files per their respective checklist.


• Assist in the preparation of reports, solicitation documents and contracts.


• Assist in the receipt, verification and acceptance of goods and services procured.


• Assist in updating asset record and periodical verification.


• Other Proc &logistics related tasks as required.

STANDARD MINIMUM QUALIFICATIONS

Education:

• Bachelor’s degree in Supply Chain, Business Management or other relevant field.


• Graduated no longer than 1 year ago from a Bachelor’s degree or equivalent studies.


• Membership of CIPS or KISM.

Language: Fluency in both oral and written English is required.

TERMS AND CONDITIONS

• FEED is not responsible for living expenses, accommodation, and related costs.


• The internship duration is 3 months, full-time.


• Internship employment is decided based on competitive selection, qualifications, and merit.


• Both male and female candidates are encouraged to apply.