Job Description

Job Description/Requirements

The Kenya National Trading Corporation Ltd is a State Corporation in the Ministry of Agriculture, Livestock Fisheries &Co-operatives, mandated to act as a procurement agent for the government and participate in the promotion of wholesale and retail trade in order to strengthen the supply chain of essential products within the country. The Corporation is also mandated with the responsibility of supporting the Micro, Small & Medium Enterprises (MSME) sector through supply of raw materials, provision of consultancy services and identification of markets for their products.

In order to contribute to the achievements of national long term development objectives. KNTC invites applications from qualified candidates for the following positions:

JOB REF HR/6/SCA: SUPPLY CHAIN MANAGEMENT ASSISTANT

Job Title Supply Chain Management Assistant
Grade
KNTC 7
Corporation/Organization
Kenya National Trading Corporation Ltd
Department
Corporate Services
Division
Supply Chain Management
Section / Unit
N/A
Location / Workstation
KNTC HQs Reporting Relationships
Reports to
Supply Chain Management Officer

Job Purpose
The job holder is responsible for coordination of designated supply chain management function and implementing Procurement policies

Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
N/A

II. Operational Responsibilities / Tasks
1. Respond to user and supplier inquiries about order status, changes, or cancellations;
2. Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems;
3. Prepares payment documents for goods and services supplied to ensure accountability and avoid legal risk;
4. Review requisition orders in order to verify accuracy, terminology, and specifications.
5. Prepare, maintain, and review purchasing files, reports and price lists;
6. Raise and send quotations for purchase of products within different thresholds to ensure availability and competitive prices in the Corporation;
7. Track the status of requisitions, contracts, and orders.
8. Monitor in-house inventory movement and complete inventory transfer orders for bookkeeping purposes.
9. Enter procurement data into the e-procurement system to facilitate operationalization;
10. Take part in receiving and inspection of goods;
11. Receive and process suppliers invoices for payment;
12. Carry out stock takes and reconciliation of records with the system;
13. Participate in tender opening;
14. Check and verify goods received notes, delivery notes and invoices;
15. Maintain catalogue for items identified for disposal
16. Prepare periodic stores returns Job Dimensions:

I. Financial Responsibility
Provides input into the departmental budget of approximately 30 Million.
II. Responsibility for Physical Assets

Equipment, office furniture, Stocks

III. Decision Making / Job Influence
Operational decisions
Analytical decisions

IV. Working Conditions
This job is carried out in an office setting within the Corporation with occasional visits to the Corporations depots to conduct stock taking.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications
Diploma in Purchasing and Supply Chain Management or any other equivalent qualification from a recognized institution;

Professional Qualifications / Membership to professional bodies
N/A

Previous relevant work experience required.
N/A

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills
 Problem solving and analytical skills;
 Interpersonal and negotiation skills
 Communication and reporting skills
 Attention to detail
 Innovative

Behavioral Competencies/Attributes
 Integrity
 Professionalism
 Time management skills
 Team work

NOTE: Kindly take note of the following revisions to the earlier job advertisement that appeared on the MY GOV Publication dated 5th April, 2022;
1.    Please note that this job advert closing date has been revised to 25th April, 2022
2.    The Position of Senior Office Assistant/Messenger has been revised to Grade KNTC 8;
3.    The following Clearances will ONLY be required from successful candidates on offer of job and not at application stage;
•    Clearance from Directorate of Criminal Investigations (Good Conduct Certificate);
•    Clearance from Ethics and Anti-corruption Commission;
•    Clearance from Kenya Revenue Authority (Tax Compliance Certificate);
•    Clearance from Higher Educations Loans Board (HELB);

Full job descriptions with requirements are as attached in the link below:

https://kntc.co.ke/wp-content/uploads/2022/04/KNTC-Job-advertisment-5th-April-2022.pdf

While applying, interested candidates are also guided to check the KNTC Salary structure from below link:

www.kntc.co.ke/pay-structure

Interested candidates are hereby called upon to apply in confidence to the address below via Post Office or Hand delivery or via the Email recruitment@kntc.co.ke  latest 25th April, 2022. enclosing cover letter, CV with full details of education background, professional qualifications and relevant experience together with copies of testimonials, academic certificates and National Identity card.
MANAGING DIRECTOR
KENYA NATIONAL TRADING CORPORATION
2ND FLOOR, KNTC COMPLEX
OFF NANYUKI ROAD, INDUSTRIAL AREA
PO. BOX 30587 – 00100
NAIROBI

KNTC is an equal opportunity employer and encourages all qualified persons including the Youth, Women, Persons with Disability and Persons from Minority groups to apply. Only successful candidates shall be contacted for interviews and canvassing will lead to automatic disqualification.

KNTC does NOT charge any fee at any stage of recruitment.

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