Supply Chain Manager Job KEBS Kenya 2020
- Published date: March 4, 2020
- Category: Supply Chain & Procurement
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- Location: Nairobi, Nairobi
- Jop type:
- Salary: Ksh Not mentioned
- Company name: Jobs in Kenya
Job Description
Supply Chain Manager Jobs, Current Supply Chain Jobs, KEBS Jobs
Job Title: Manager -Supply Chain Services,
Grade: KS 4
Ministry /Corporation: Kenya Bureau of Standards
Directorate/Division Managing Director
Department: Supply Chain
Division: Supply Chain Service
Section / Unit: Services
Location / Workstation: Kenya Bureau of Standards head office, Popo Road, Off Mombasa Road
Job Purpose
The job holder manages and facilitate procurement of goods, equipment, services and works for KEBS.
Key Responsibilities / Duties / Tasks
Managerial / Supervisory Responsibilities
- Participate in development of the Department’s Work plan and budget.
- Participate in the implementation of the performance management system in the section.
- Coordinate staff and ensures all activities in the procurement department run as scheduled by establishing process of setting targets within department and work towards their achievement.
- Coordinate regular meetings with staff and user departments to discuss department’s performance and resolve any issues in procurement process.
- Mentor and coach departmental staff.
- Oversee day-to-day management; control the operations within department, including deployment of staff and physical resources.
- Identify training needs for the departmental staff.
- Participate in committee meetings as appropriate.
- Prepare and submit all monthly, quarterly and annual reports for the department.
Operational Responsibilities / Tasks
- verification of all procurement and disposal activities are done in accordance with the Public Procurement Act and KEBS manual and policies.
- Secretary to Disposal committee.
- Prepare and advertise Tenders.
- Approve purchase orders.
- Analyse patterns of sales and inventory levels of existing stock in the stores.
- Offer technical advice and works with Evaluation committees as required by the Public Procurement Act, Regulations and KEBS manual and policies.
- Coordinate and participate in the opening and evaluation of Quotations, Tenders, Proposals
and Expressions of Interest. - Carry out Market Analysis to get the best deals for equipment, goods and services being
procured. - Prequalify suppliers in order to identify suppliers who can supply quality goods and services,
in the correct quantities at the right time. - Evaluate suppliers to measure their performance.
- Oversee implementation of the procurement Quality Management System.
- Issue procedures and manuals to department staff.
- Address all customer and staff issues to ensure smooth operations and good working relations
between staff, user Departments and Suppliers. - Attend Negotiations as required by the Public Procurement Act.
- Oversee preparation of Quarterly Reports on procurement from headquarters and all regions.
Financial Responsibility:
- Development of budgets
- Approval of budgets, expenditures, LPOS, LSOs and expenses.
- Monitor expenditures.
Responsibility for Physical Assets
- Responsible for physical assets assigned by the institutions.
- Provides oversight for the physical assets in the department.
Decision Making:
- Makes strategic, operational and financial decisions.
- Monitor subordinates work performance.
- Plans the work of subordinates
- Assigns work to subordinates.
- Appraises/evaluates subordinates’ performance.
Working Conditions:
- Works predominantly within the office.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
- Bachelor’s degree in Supply Chain management, Purchasing and Supplies or equivalent,
- Relevant Master’s Degree.
Professional Qualifications / Membership to professional bodies
- Post graduate diploma in Purchasing and Supplies.
- Member of KISM and/or CIPS and in good standing.
- Previous relevant work experience required.
- At least eight (8) years relevant work out of which three (3) years’ experience in a supervisory
capacity.
Need to know: Attributes:
- Computer proficient
- Public Procurement Act and
Regulations - Public Procurement Oversight Authority
guideline - Sage ACCPAC and IFMIS
- Project Management
- Interpersonal skills
- Time management
- Communication skills
- Leadership skills
- Team player
- Attention to detail
- Negotiation Skills
- Management Skills
- Corporate governance
- Strategic Skill
- HR for Non HR Managers
- Finance for non-finance managers
- QMS Auditing Skills
- Analytical skills
- Organisational skill
- Quality Management System
- Creativity
- Innovation
- Proactive
How To Apply
The application form, key responsibilities and job specification for the above positions must be received by 23rd March 2020.
NB: Any academic certificate from foreign Institutions MUST be accompanied with a recognition certificate from Commissioner of University Education, Kenya.
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