Supply Chain Manager Job KEBS Kenya 2020

  • Published date: March 4, 2020
  • Category: Supply Chain & Procurement
    • Location: Nairobi, Nairobi
  • Jop type:
  • Salary: Ksh Not mentioned
  • Company name: Jobs in Kenya

Job Description

Supply Chain Manager Jobs, Current Supply Chain Jobs, KEBS Jobs


Job Title: Manager -Supply Chain Services,


Grade: KS 4


Ministry /Corporation: Kenya Bureau of Standards


Directorate/Division Managing Director


Department: Supply Chain


Division: Supply Chain Service


Section / Unit: Services


Location / Workstation: Kenya Bureau of Standards head office, Popo Road, Off Mombasa Road


Job Purpose


The job holder manages and facilitate procurement of goods, equipment, services and works for KEBS.


Key Responsibilities / Duties / Tasks


Managerial / Supervisory Responsibilities



  •  Participate in development of the Department’s Work plan and budget.

  •  Participate in the implementation of the performance management system in the section.

  •  Coordinate staff and ensures all activities in the procurement department run as scheduled by establishing process of setting targets within department and work towards their achievement.

  •  Coordinate regular meetings with staff and user departments to discuss department’s performance and resolve any issues in procurement process.

  •  Mentor and coach departmental staff.

  •  Oversee day-to-day management; control the operations within department, including deployment of staff and physical resources.

  •  Identify training needs for the departmental staff.

  •  Participate in committee meetings as appropriate.

  • Prepare and submit all monthly, quarterly and annual reports for the department.


Operational Responsibilities / Tasks



  •  verification of all procurement and disposal activities are done in accordance with the Public Procurement Act and KEBS manual and policies.

  • Secretary to Disposal committee.

  • Prepare and advertise Tenders.

  • Approve purchase orders.

  •  Analyse patterns of sales and inventory levels of existing stock in the stores.

  •  Offer technical advice and works with Evaluation committees as required by the Public Procurement Act, Regulations and KEBS manual and policies.

  •  Coordinate and participate in the opening and evaluation of Quotations, Tenders, Proposals
    and Expressions of Interest.

  •  Carry out Market Analysis to get the best deals for equipment, goods and services being
    procured.

  • Prequalify suppliers in order to identify suppliers who can supply quality goods and services,
    in the correct quantities at the right time.

  •  Evaluate suppliers to measure their performance.

  •  Oversee implementation of the procurement Quality Management System.

  •  Issue procedures and manuals to department staff.

  •  Address all customer and staff issues to ensure smooth operations and good working relations
    between staff, user Departments and Suppliers.

  •  Attend Negotiations as required by the Public Procurement Act.

  •  Oversee preparation of Quarterly Reports on procurement from headquarters and all regions.


Financial Responsibility:



  •  Development of budgets

  • Approval of budgets, expenditures, LPOS, LSOs and expenses.

  • Monitor expenditures.


Responsibility for Physical Assets



  • Responsible for physical assets assigned by the institutions.

  • Provides oversight for the physical assets in the department.


Decision Making:



  • Makes strategic, operational and financial decisions.

  •  Monitor subordinates work performance.

  •  Plans the work of subordinates

  • Assigns work to subordinates.

  • Appraises/evaluates subordinates’ performance.


Working Conditions:



  • Works predominantly within the office.


Job Competencies (Knowledge, Experience and Attributes / Skills).


Academic Qualifications



  • Bachelor’s degree in Supply Chain management, Purchasing and Supplies or equivalent,

  • Relevant Master’s Degree.


Professional Qualifications / Membership to professional bodies



  •  Post graduate diploma in Purchasing and Supplies.

  •  Member of KISM and/or CIPS and in good standing.

  • Previous relevant work experience required.

  • At least eight (8) years relevant work out of which three (3) years’ experience in a supervisory
    capacity.


Need to know: Attributes:



  •  Computer proficient

  •  Public Procurement Act and
    Regulations

  • Public Procurement Oversight Authority
    guideline

  •  Sage ACCPAC and IFMIS

  • Project Management

  • Interpersonal skills

  • Time management

  • Communication skills

  •  Leadership skills

  •  Team player

  • Attention to detail

  • Negotiation Skills

  •  Management Skills

  • Corporate governance

  •  Strategic Skill

  • HR for Non HR Managers

  •  Finance for non-finance managers

  • QMS Auditing Skills

  •  Analytical skills

  •  Organisational skill

  • Quality Management System

  •  Creativity

  • Innovation

  • Proactive


How To Apply


Click Here To Apply


The application form, key responsibilities and job specification for the above positions must be received by 23rd March 2020.


NB: Any academic certificate from foreign Institutions MUST be accompanied with a recognition certificate from Commissioner of University Education, Kenya.

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