Job Description

Supply Chain Services Manager Jobs, Current Supply Chain Jobs, KEBS Jobs

Job Title: Manager -Supply Chain Services,

Grade: KS 4

Ministry /Corporation: Kenya Bureau of Standards

Directorate/Division Managing Director

Department: Supply Chain

Division: Supply Chain Service

Section / Unit: Services

Location / Workstation: Kenya Bureau of Standards head office, Popo Road, Off Mombasa Road

Job Purpose

The job holder manages and facilitate procurement of goods, equipment, services and works for KEBS.

Key Responsibilities / Duties / Tasks

Managerial / Supervisory Responsibilities

• Participate in development of the Department’s Work plan and budget.


• Participate in the implementation of the performance management system in the section.


•  Coordinate staff and ensures all activities in the procurement department run as scheduled by establishing process of setting targets within department and work towards their achievement.


• Coordinate regular meetings with staff and user departments to discuss department’s performance and resolve any issues in procurement process.


• Mentor and coach departmental staff.


• Oversee day-to-day management; control the operations within department, including deployment of staff and physical resources.


•  Identify training needs for the departmental staff.


•  Participate in committee meetings as appropriate.


• Prepare and submit all monthly, quarterly and annual reports for the department.

Operational Responsibilities / Tasks

•  Ensure verification of all procurement and disposal activities are done in accordance with thePublic Procurement Act and KEBS manual and policies.


•  Secretary to Disposal committee.


•  Prepare and advertise Tenders.


• Approve purchase orders.


• Analyse patterns of sales and inventory levels of existing stock in the stores.


• Offer technical advice and works with Evaluation committees as required by the Public Procurement Act, Regulations and KEBS manual and policies.


• Coordinate and participate in the opening and evaluation of Quotations, Tenders, Proposals and Expressions of Interest.


• Carry out Market Analysis to get the best deals for equipment, goods and services being procured.


• Pre-qualify suppliers in order to identify suppliers who can supply quality goods and services,in the correct quantities at the right time.


• Evaluate suppliers to measure their performance.


•  Oversee implementation of the procurement Quality Management System.


•  Issue procedures and manuals to department staff.


•  Address all customer and staff issues to ensure smooth operations and good working relations between staff, user Departments and Suppliers.


•  Attend Negotiations as required by the Public Procurement Act.


•  Oversee preparation of Quarterly Reports on procurement from headquarters and all regions.

Job Dimensions:

Financial Responsibility:

• Development of budgets


• Approval of budgets, expenditures, LPOS, LSOs and expenses.


•  Monitor expenditures.

Responsibility for Physical Assets

• Responsible for physical assets assigned by the institutions.


• Provides oversight for the physical assets in the department.

Decision Making:

• Makes strategic, operational and financial decisions.


• Monitor subordinates work performance.


• Plans the work of subordinates


• Assigns work to subordinates.


• Appraises/evaluates subordinates’ performance.

 Working Conditions:

• Works predominantly within the office.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor’s degree in Supply Chain management, Purchasing and Supplies or equivalent,


• Relevant Master’s Degree.

Professional Qualifications / Membership to professional bodies

• Post graduate diploma in Purchasing and Supplies.


•  Member of KISM and/or CIPS and in good standing.


• Previous relevant work experience required.


• At least eight (8) years relevant work out of which three (3) years’ experience in a supervisory capacity.

Need to know: Attributes:

• Computer proficient


•  Public Procurement Act and Regulations


•  Public Procurement Oversight Authority guideline


•  Sage ACCPAC and IFMIS


• Project Management

 Interpersonal skills

• Time management


•  Communication skills


•  Leadership skills


•  Team player


•  Attention to detail


•  Negotiation Skills


• Management Skills


• Corporate governance


• Strategic Skill


•  HR for Non HR Managers


• Finance for non-finance managers


•  QMS Auditing Skills


• Analytical skills


•  Organisational skill


•  Quality Management System


• Creativity


•  Innovation


• Proactive

How To Apply

Click Here To Apply

The application form, key responsibilities and job specification for the above positions must be received by 23rd March 2020.

NB: Any academic certificate from foreign Institutions MUST be accompanied with a recognition certificate from Commissioner of University Education, Kenya.

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