Job Description

Senior Office Administrator Job, Kenyan Administration Job Vacancies 2023, 

The County Government of Tana River pursuant to Section 59(1) (a), (b) and 66 of the County Government Act 2012 as read together with Article 235 of the Constitution of Kenya 2010, wishes to recruit competent and qualified persons to fill the following vacant positions

V/NO. 015/2023: SENIOR OFFICE ADMINISTRATOR J/G ‘L’ (1 POST)

Duties and responsibilities

Duties and responsibilities at this level will entail: –

• Taking oral dictation;


• Managing e-office;


• Word and data processing;


• Operating office equipment;


• Attending to visitors/clients;


• Handling telephone calls;


• Coordinating schedules of meetings and appointments;


• Ensuring security of office records, equipment and documents, including classified materials;


• Ensuring security, integrity and confidentiality of data;


• Preparing responses to routine correspondence;


• Establishing and monitoring procedures for record keeping of correspondence and file movements;


• Maintaining an up-to-date filing system in the office;


• Managing office protocol and etiquette;


• Managing petty cash;


• Supervising office cleanliness and undertaking any other office administrative services duties that may be assigned; and


• Any other relevant duty as may be assigned from time to time

Qualifications

• Served in the grade of Office Administrator I for a minimum period of three (3) years;


• Bachelor’s Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution;

OR

• Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution;


• Certificate in Secretarial Management Course from Kenya School of Government or any other Government training institution;


• Certificate in computer applications from a recognized institution; and


• Shown merit and ability as reflected in work performance and results

How to Apply

Qualified and interested applicants should visit our portal: www.jobs.tanarivercpsb.go.ke for online job application and submission. Applicants should also upload their applications with updated CV, a copy of National Identity Card, copies of academic and professional certificates, names and contacts of three (3) referees, and other relevant testimonials to:

The Board Secretary / C.E.O. Tana River County Public Service Board

P.O. Box 181 – 70101 HOLA

 Applications should be received on or before 28th April, 2023 at 12:00am.

All applicants MUST comply with the requirements of Chapter six (6) of the Constitution

i.e. be in possession of valid clearance certificates from HELB, KRA, EACC, DCI (Certificate of Good Conduct) & Credit Reference Bureau (CRB).

Kindly note that only shortlisted and successful candidates will be contacted. Any form of canvassing will lead to automatic disqualification.

Tana River County Public Service Board is a credible government institution and therefore all its recruitments are devoid of any payments. You are hereby advised not to entertain fraudsters purporting to be employees of the Board promising to assist you have your appointment letter processed at a fee.

 The County Government of Tana River is an Equal Opportunity Employer; Women, the Marginalized and Persons with Disabilities (PWDs) are encouraged to apply

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